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We are seeking a talented and highly organised Executive Assistant to support a group of executive directors. This role is ideal for someone accustomed to working with multiple stakeholders in a fast-paced and dynamic environment. The Executive Assistant will be the linchpin for the executive team, ensuring the smooth administration of their daily activities and acting as the first point of contact for internal and external stakeholders.
Day to Day of the role:- Manage day-to-day diary and administrative tasks for the group executive directors, with a primary focus to the CFO, reporting into the CPO.
- Prepare draft documents, format presentations, and assemble board packs.
- Monitor and respond to emails as directed, managing correspondence and calls, prioritising matters of importance.
- Maintain current filing systems and manage documentation effectively.
- Organise international travel arrangements, including flights, visas, accommodations, and transfers.
- Process expenses and manage purchase orders and invoice tracking.
- Collaborate with other assistants to coordinate internal townhall meetings and special events.
- Provide project support as required and ensure daily availability of lunches and refreshments.
- Perform ad hoc personal duties within business hours as needed.
- Proven experience supporting multiple C-suite executives.
- Ability to work under pressure in a fast-paced environment.
- Skilled in managing a wide variety of administrative tasks and completing draft documents.
- Experience in managing cross-functional relationships and coordinating multiple agendas.
- Proficient in MS Office (Outlook, PowerPoint, Word, Excel).
- Excellent written and verbal communication skills.
- Strong relationship building and management skills at all levels.
- Exceptional attention to detail and organisational skills.
- Ability to make informed decisions on behalf of the executive team where appropriate.
Other information:
- Annual Salary: £45,000 - £55,000 DOE + company performance bonus
- Location: White City
- Job Type: Full-time, Hybrid (4 days in office, 1 day working from home)
