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A leading US law firm based in central London is offering an exciting opportunity for an Executive Assistant (EA) to join their team. This position supports a Senior Partner in the transportation team.
Initially a 12-month fixed-term contract (FTC), the role has the potential to become permanent. The Senior Partner is highly active, frequently traveling between London and various overseas offices, necessitating a high degree of organizational support.
Key Responsibilities
- Travel Coordination: Manage all travel arrangements, including booking taxis, accommodation, and handling expense forms.
- Meeting Arrangements: Organize conference calls, meetings, video conferences, and catering services.
- Client and Matter Management: Assist in opening new client accounts and matters, ensuring compliance with Know Your Customer (KYC) and Anti-Money Laundering (AML) processes.
- Document Preparation: Create PowerPoint presentations and Excel spreadsheets, and draft simple correspondence.
- Billing Support: Monitor the billing process using 3E software, communicate with clients and outside co-counsel regarding fees, invoices, and handle ad hoc queries.
Required Qualifications
- Educational Background: A minimum of 5 GCSEs (or equivalent), including English and Maths.
- Professional Experience: At least 4 years of EA experience in a corporate or professional services environment.
Desired Skills and Attributes
- Communication: Excellent communication and interpersonal skills.
- Proactivity: Proactive, enthusiastic, and resilient in managing tasks and challenges.
- Billing Expertise: Experienced with complex billing processes.
- Technical Proficiency: Strong knowledge of PowerPoint, Excel, iManage, and 3E software.
Application
If you are organised, detail-oriented, and thrive in a fast-paced environment, this could be a great opportunity to advance your career with a prestigious law firm. This role not only offers a dynamic work environment but also the potential for a permanent position.
