Job Title: Executive AssistantLocation: London, United KingdomHourly Rate: £26ph-£29ph Working Pattern: Hybrid - 4 days in officeContract Duration: 12 - 22 months

Overview:A leading financial services organisation in London is seeking a proactive and highly organised Executive Assistant to support a team of senior and junior bankers within the Global Capital Markets division. This is a 12-month contract position with potential to extend to 22 months. This role is suited to a skilled administrative professional who excels in fast-paced, client-facing environments.

Key Responsibilities:

Administrative Support

Serve as a key liaison for internal stakeholders and occasionally external clients, fostering effective working relationships across departments
Maintain and update client contact information in internal systems
Coordinate internal and external meetings and conference calls with efficiency and attention to detail
Provide telephone coverage for senior banking teams when required

Diary Management

Effectively manage complex calendars, anticipating and resolving scheduling conflicts proactively
Act as a primary gatekeeper for meeting requests, particularly for VP-level staff
Ensure calendars are optimised for productivity, using initiative to rework scheduling challenges

Travel & Expenses

Arrange and manage all travel logistics, including flights, accommodation, transportation, and visa processing
Prepare detailed itineraries and ensure all arrangements align with company travel policies
Accurately process expense reports using internal systems such as Concur and SMAART, ensuring timely submission and policy compliance
Assist with expense management for Senior Advisors and follow up on outstanding claims

Additional Support Functions

Maintain data integrity in client relationship management (CRM) systems
Assist with event coordination, such as client dinners and team-building activities
Handle miscellaneous tasks such as ordering business cards or supporting administrative projects
Collaborate with the assistant team to provide consistent coverage during breaks, holidays, and absences

What You'll Bring:

Demonstrated experience supporting senior-level executives in a corporate environment
Strong prioritisation, multitasking, and organisational skills
Clear and confident communicator with excellent interpersonal abilities
Proficient in Microsoft Office, especially Outlook; experience with Zoom is a plus
Familiarity with Concur or similar expense processing tools