Job title: Executive Assistant
Reports to: CEO and Senior Manager, Team & Operations
Salary: £36-40k pro rata, dependent on experience
Location: Russell Square, London (office-based role)
Hours: 21 hours per week, Mon-Fri, times to be discussed but preference for some hours every day
Length: Fixed term 12-month contract

The Royal Society of Tropical Medicine and Hygiene (RSTMH) is a charity and membership society that has been dedicated to improving tropical medicine and global health since 1907. Our ambition is to save lives and improve health around the world through increased access to greater equity in global health care. Through our activities we help further our members’ careers. We also bring together their collective knowledge and use our own expertise to achieve change within the sector.

We are looking for a motivated and pro-active individual to join us as Executive Assistant to the CEO and Senior Manager, Team and Operations. The role will support the Society’s activities by providing direct assistance to the Leadership team, managing communications with our growing network of key volunteers and working with the CEO on fundraising strategies.

The role will require someone who has excellent organisation, time management and administrative experience, and some experience working in the charitable sector (knowledge of fundraising an advantage). The successful candidate will work on their own initiative and multi-task across a number of different projects at any one time. The role will involve some analysis and data management, and may involve working to tight deadlines, as well as coordinating work across internal and external stakeholders.

Main duties of the role will include:

Administration of Committee and Board meetings, AGMs and other Governance-related activities
Conducting fundraising research, working with the CEO on fundraising strategies
Desk research on relevant projects for the society
Organisation of volunteers, including communication planning, data management and updating records
Supporting the team on the centralisation and recording of key project deliverable dates
Providing strategic and administrative support for the Society’s planning tools
Data analysis and presentation – e.g., from surveys, internal datasets or research
Some calendar management – e.g., ensuring prep or post-meeting follow up time is scheduled in for leadership team, and reminding them of important tasks and deadlines
Provide authorisation channel for CEO approvals, including costs, contracts, expenses, etc.
Supporting the Senior Manager, Team & Operations and the CEO with partnership management and deliverables
General support as requested from CEO or Senior Manager, Team & Operations
Any other reasonable tasks as deemed appropriate by CEO or Senior Manager, Team & Operations

Essential Skills:

Ability to manage a diverse set of priorities and meet deadlines to a consistently high standard
Capacity to set up and maintain administrative processes and office systems
Excellent written and verbal communication skills and maintaining relationships with stakeholders at all levels
Good analytical skills with the ability to identify key points from complex material or information
Discretion and professionalism at all times, but particularly when dealing with confidential or sensitive information
Experience of being responsible for initiating, planning, and developing own areas of work
High computer literacy and confidence with Word, PowerPoint, Outlook, and Excel
Exceptional use of written and spoken English
Experience as a Personal Assistant, or relevant managerial role, in an office environment
Flexibility and willingness to work under own initiative

Desirable Skills:

Knowledge of charitable sector and/or global health
Experience as an Executive Assistant for a busy individual or team
Fundraising knowledge
Analysis and organisation of multiple datasets

The deadline for this role is 5pm BST 30th June, but we will be interviewing candidates as applications arrive so may close the recruitment before the deadline.

Please click the apply button and send your CV and a supporting statement of up to 1,000 words to include how your experience matches the duties and skills for the role, it will be sent automatically to us.

No agencies please.