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- Execute various administrative tasks customised for a specific person, department, or function, with duties adjusting according to the specific needs of the business unit
- Handle inboxes proficiently, discerning and prioritising critical items for leaders, and effectively raising challenges when required
- Provide telephone coverage
- Handle incoming and outgoing post
- Create routine memos, reports and all related correspondence
- Prepare presentations including formatting, preparing charts and graphs when required
- Act as gatekeeper for external and internal stakeholders
- Coordinate meetings, appointments events and travel arrangements
- Manage budget development, including item coding and data collection and compilation coordination
- Assist with ad hoc tasks including data entry and ordering office supplies etc
- Process expenses
- Manage confidential material and files
- Oversee intricate departmental projects and conduct research when needed
- Assist with ad hoc projects as and when required
- Board meeting support at certain times in the quarter
- Experience in a similar administrative role within financial services / professional services
- Experience supporting at board level
- Experience supporting Legal teams and functions
- Strong interpersonal abilities and adept customer service skills
- Strong MS office: MS Word, Excel, PowerPoint, Teams
- Excellent written and verbal communication skills
- Manage confidential materials and files
- Proactive and forward-thinking
- Strong attention to detail
- Adaptable approach in accordance with varying demands
