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Hugely dynamic global Mining/Engineering firm based in state of the art offices in Mayfair are currently recruiting for a an experienced, confident, proactive, professional Executive Assistant/PA to support at Vice President level including the CEO, CFO and Head of HR.
You will join a thriving global firm with over 130,000 employees across multiple offices with a focus on multi-million sustainable projects. The mining division consists of 30 experienced Engineers, Project Consultants, specialist Contractors, Finance and Operations who are more heads down, straight talking and succinct in their communication style yet respectful and professional therefore the ideal candidate will be used to this dynamic and preferably have working in Mining/Engineering a similarly more heads down culture.
The firm value their staff and encourage well-being, career development and progression. A diverse, international culture which would suit an EA/PA from a similar background who has worked previously in large, global, fast paced, MNC/Blue Chip firms of a similar size. The culture is diverse and needs of the business ever changing so will require an agile, super confident, autonomous hands on individual with a proactive, professional mind-set able to pre-empt the needs of your VPs and present solutions for your team. You will be I.T. savvy and Advanced in your MS Office packages, able to update PowerPoint presentations to clients on behalf of the Founder with last minute changes/requests, business and client focussed.
The role offers hybrid working with four days in the office and one from home. You will receive a generous benefits package and excellent performance bonuses which could equate to an additional £6,500 to your annual salary. Offices have just been newly refurbished and in a great location in the heart of Mayfair.
Key Duties
- Acting as the CEO’s advocate and conduit requiring a thorough understanding of business functions/personal preferences to enable the most effective decision-making.
- Be completely up to date with projects being undertaken by VPs and GM.
- Maintain knowledge of the key issues facing the industry sector/functions of the VPs.
- Managing multiple diaries and inboxes.
- Extensive UK and international travel management including multi stops with detailed itinerary, arranging valid Visas and processing all expenses.
- Analysing conflicting priorities and planning personal workflow to complete projects in a timely manner.
- Organisation of internal and external meetings and conference calls, video and web conferences.
- Preparing/modifying/proofreading documents, producing/updating reports/spreadsheets.
- Initialising the annual financial calendar for the Management Team, ensuring all dates correspond with the financial market and coordinating Team Annual Leave.
- Organising and attending Executive meetings, drafting/distributing agendas, taking/distributing minutes; monitoring the implementation of action points.
- Event management including budge management, venues, accommodation, delegates, arranging speakers, workshop and entertainment.
- Financial administration including petty cash, expenses and account reconciliation.
- Supporting HR procedures by organising internal recruitment interviews and administrating the staff holiday system for VPs.
- Assisting in quarterly business review meetings.
- Ad-hoc requests such as organisation of business dinners / lunches, arrangement of couriers, taxi bookings, resolution of IT issues, printing, binding, filing important documentation, reporting Facilities issues such as faulty printers and management of outgoing and incoming post, archiving.
- Dealing with Research and other service provider contracts.
Experience/Education Specifications
- 3 - 5 years’ experience as an EA/PA at similar VP/C-Suite level.
- At least a Degree level or equivalent.
Personal Characteristics
- Strong communication skills.
- Calm professional manner and able to work well under pressure.
- Highly organised and able to manage multiple tasks with a positive, flexible, pro-active, professional approach.
- Demonstrate the ability to juggle and prioritise workload and able to adjust to last minute changes.
- Excellent eye for detail and seeing actions and projects through to conclusion.
- Discretion in all matters.
- Positive attitude towards tasks, projects and works on own initiative.
- Ability to liaise with internal and external networks at different levels.
Working Conditions
- Full time role with working hours: 9am - 6pm, Monday - Friday (one day working from home).
- Flexible at times to being contact outside of core working hours.
- Dress Code: Business wear (casual Fridays).
Benefits
- Annual performance bonus up to 12% - potentially additional £6,500.
- Monthly lunch allowance along with monthly free lunch with entire company worth £780 annually.
- Private medical.
- Pension.
- Life and personal accident insurance.
- Travel and Leisure Insurance.
- Cycle to work scheme.
- Regular social events/drinks.
- Employee wellbeing high on the agenda.
- Learning and development program for all staff.
Please apply ASAP shortlisting this week!!! Client is interviewing immediately, happy to wait 4 weeks’ notice for the ideal candidate!! If you are also available to temp in the interim please do let me know.
**ANGELA MORTIMER PLC ACT AS A RECRUITMENT BUSINESS FOR THIS ROLE** - IF YOU ARE ALREADY REGISTERED WITH ANGELA MORTIMER PLEASE CONTACT YOUR CONSULTANT
