Are you a London-based, bilingual (French/English) Executive PA, House Manager or Chief of Staff looking for a new Rota role? If so, this is the role for you! you will be working approximately 2 weeks on/off (flexible to suit the needs of the employer, but averages 6-months per year) and will receive a salary of £75,000 - £100,000 per annum! Reporting directly to the Principal and Family Office, you will be pivotal in managing both the private and business affairs of the Owner, ensuring smooth day-to-day operations and efficient coordination of schedules. You will act as the Owner’s “right hand,” providing support across a wide range of tasks, from administrative duties to personal errands, and more, while coordinating closely with the existing team of the family office. Key responsibilities as Executive PA:

Serving as the primary liaison between the Principal, his family, and internal/external parties, including the existing family office team such as drivers, nannies, security personnel, and others, managing business meetings/calendars, travel plans for Family and Office, making reservations, obtaining the best seats, best restaurant bookings etc.
Oversee and coordinate activities with household staff across London residence, collaborating with contractors for any necessary maintenance or repairs, and ensuring all family needs are met efficiently.
Assist in managing real estate properties, including negotiations, lease, and purchase agreements, in collaboration with the family office team as well as liaising with legal, financial, and security advisors, ensuring the Principal and his family’s interests are safeguarded.
Handle correspondence, phone calls, bills, insurance, and other personal affairs, ensuring meticulous attention to detail and coordination with the family office team for seamless management.
Maintain confidentiality across all interactions and handle sensitive matters with integrity, discretion, and a high sense of responsibility.

Other elements of the role will include organising public appearances, leading the recruitment and management of additional home personnel as needed, in coordination with the family office, undertaking project management duties, conducting research and executing personal tasks, ensuring alignment with the family’s goals and needs. Handling personal shopping, including the purchase of gifts and other items, tailoring selections to preferences and occasions. Coordinating with the family office team to ensure the Owner is always prepared and informed. We’re looking for an Executive PA with:

Proven experience as a Personal Assistant / Executive Assistant or similar role, with a track record of working in close coordination with a broader team.
Must have languages: French and English – fluent knowledge, Russian would be an advantage.
Excellent knowledge of London area (restaurants, art-activities etc.)
Exceptional organizational and time-management skills, with the ability to manage multiple tasks and coordinate with various team members effectively.
Strong decision-making capabilities and the ability to operate independently with minimal guidance.
Excellent interpersonal skills, with a discrete and discerning approach to confidentiality and team collaboration.
Proficiency in verbal and written communication.
Familiarity with household management, staff supervision, and team coordination.
Proficient in using office software and communication tools.
UK Passport, or existing UK right to work / settled status. Based in/near London

To apply for this role as Executive PA, please click apply online and upload an updated copy of your CV.Candidate Source Ltd is an advertising agency. Once you have submitted your application it will be passed to the third party Recruiter who is responsible for processing your application. This will include holding and sharing your personal data, our legal basis for this is legitimate interest subject to your declared interest in a job. Our privacy policy can be found on our website and we can be contacted to confirm who your application has been forwarded to.

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