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- Diary management for members of the Association, senior figures in the financial sector, high level government officials and financial services regulators in the UK, Europe and the US.
- Maintain team members’ diaries to ensure that all meetings and necessary travel arrangements are appropriately managed.
- Must be comfortable liaising effectively with a wide range of external stakeholders located across multiple time-zones, including chasing people who might not know of our organisation and our requirements in a professional manner.
- Manage multiple email distribution lists of external stakeholders and organise meetings.
- Track meeting attendance and log on the internal CRM/database.
- Expense reconciliation.
- Document formatting - help to format the organisation’s various publications to ensure consistency and professional finish as well as updating PowerPoint presentations.
- Co-ordinate travel - manage travel itineraries including the booking of flights and hotels in line with the company’s travel and accommodation policies, visa arrangements/insurance requirements and comprehensive planning of overseas meeting schedules.
- Update the website with output generated by the teams.
- Solid experience of working within a corporate environment is a necessity, such as an Architects or Legal Firm in particular.
- Degree educated.
- Experience with InDesign and/or video editing software would be highly advantageous, but not essential.
- Excellent interpersonal skills and the ability and experience to deal with senior individuals and organisations in a professional manner.
- Excellent organisational and strong time management skills
- Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Attention to detail in composing, typing and proofing materials.
- Proactivity with regard to solving problems but also knowing when to ask questions or for guidance.
- Ability to meet deadlines.
- Punctuality, helpfulness, flexibility and courteousness. The ideal candidate would be someone who takes pleasure in successfully multi-tasking, using their own initiative and possess excellent planning and organisational skills enabling senior personnel to have complete confidence in the individual’s responsibility and consistency.
- Discretion and diplomacy will all be expected in this confidential environment, often dealing with very senior members of the Association and colleagues.
