HR, Pay & Pensions Officer

A forward-thinking education trust is seeking a proactive HR, Pay & Pensions Officer to support the full employee lifecycle, ensure accurate payroll delivery, and manage pensions administration. This is a pivotal, hands-on role within a small and collaborative HR team.

Key Responsibilities:

HR Administration

• Manage the full employee lifecycle from onboarding to offboarding.
• Prepare offer letters, contracts, variations, and related documents.
• Support pre-employment vetting and maintain accurate staff records.
• Act as first point of contact for HR, pay and pension queries.
• Update and maintain the HR information system.
• Coordinate inductions, return-to-work meetings, occupational health referrals, and exit interviews.
• Provide support to managers on HR queries including absence, capability, and conduct matters.
• Support recruitment processes including reviewing job descriptions and preparing recruitment packs.

Payroll

• Administer monthly payroll for c.200 employees, working closely with an outsourced payroll provider.
• Collate and submit accurate payroll data in line with deadlines.
• Review payroll reports, queries and adjustments.
• Ensure compliance with pay increases, policies and National Minimum Wage regulations.
• Maintain strict confidentiality of all payroll and employee data.

Pensions

• Maintain accurate pension contribution data and liaise with pension and payroll providers.
• Ensure timely pay-overs and complete annual pension reporting.
• Respond to pension queries from staff and escalate issues as appropriate.

Data, Compliance & Safeguarding

• Maintain and monitor Single Central Register compliance across the trust.
• Support safeguarding training administration including portal setup and monitoring completion.
• Update HR policies to ensure alignment with employment legislation and organisational standards.
• Ensure HR data management is fully compliant with GDPR.

Person Specification

Essential

• Previous payroll administration experience (education sector experience highly beneficial).
• Highly organised, accurate, and able to manage multiple priorities.
• Excellent interpersonal and communication skills.
• Strong IT skills and confidence working with HR/Payroll systems, ideally CINTRA (payroll) and BREATHE (HR).
• Discreet, professional, and able to handle confidential information sensitively.
• Ability to work effectively with colleagues at all levels.

Safeguarding Statement

The organisation is committed to safeguarding and promoting the welfare of children and young people. All staff are expected to share this commitment and may be required to undertake additional duties in line with organisational needs.