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A well-established law firm is seeking an experienced and highly organised Legal Secretary to provide proactive and professional support within the Property and Trusts Litigation department. This is a fantastic opportunity to join a professional and highly reputable law firm.
Key Responsibilities:
Client & Team Support
- Act as the first point of contact for the team, managing phone calls and correspondence.
- Communicate effectively with colleagues, clients, and third parties, supporting business development efforts and ensuring smooth coordination across departments.
- Work collaboratively with other secretaries to ensure consistent support is provided
Document & File Management
- Prepare, format and proofread legal documents, reports and correspondence.
- Maintain both electronic and physical filing systems, ensuring files are well organised and up to date.
- Prepare court bundles (where required) and assist litigation teams with document handling.
Diary & Travel Coordination
- Manage diaries, schedule meetings and coordinate travel and accommodation arrangements for fee earners and partners.
- Provide timely reminders for upcoming deadlines, meetings and key dates.
Client Onboarding & Compliance
- Assist with opening new client files, preparing engagement letters and credit checks.
- Liaise with compliance to ensure all onboarding procedures and regulatory requirements are met.
Billing & Financial Administration
- Support the preparation of billing guides and generate client invoices in line with internal processes.
- Ensure cost estimates are recorded accurately on relevant systems.
- Handle expense claims, cheque requisitions and other finance-related admin tasks.
Experience and Skills Requirements
- Previous experience as a Legal Secretary, ideally within litigation or property law, with strong organisational, time management, and attention to detail skills.
- Excellent written and verbal communication abilities, with the discretion to handle confidential information professionally.
- Proficient in Microsoft Office and legal practice management systems, with experience in document management and billing processes desirable.
- A proactive, flexible team player who can adapt to changing priorities and work collaboratively across teams.
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
