Robert Half Office Team are currently recruiting for a Office Manager based in Hammersmith. This is a 9-12 Month Mat cover.

We are seeking a dynamic, confident Office Manager who can run the London / Hammersmith office in a standalone capacity to play a pivotal role in ensuring the smooth operation of the busy office. You will be the first point of contact for visitors, clients and employees and be responsible for maintaining a professional and friendly atmosphere. A key part of this role will be supporting the CFO, working with the CEO, Line Managers and Finance team, so the ability to build strong relationship at all levels is essential. The role of Office Manager is to ensure that the office runs effectively on a day-to-day basis. In addition to this it is essential that the administration tasked are also carried out effectively. You will be the 'go-to' person in the organisation as you will work closely with many departments and understand their needs. The successful candidate will also be deadline-driven, with the ability to thrive under pressure. Self-motivation and flexibility will also be crucial for reacting to the needs of our rapidly expanding company.

Key Responsibilities:

Ensuring the smooth running of the office
Keep office stocks and supplies well maintained (stationery, general office supplies, kitchen stocks)
Employee equipment management (ordering, replacements, tracking, and set-ups for all staff, including new starters)
Building and negotiating strong relationships with external suppliers
Liaising with the landlord and building manager; dealing with any maintenance issues in a timely and efficient manner
Being the point of contact for any H&S, Fire Marshall or First Aid issues
Some HR Administration
Organise and schedule meetings when requested
Coordinate office moves, organise the office layout and decorating
Managing incoming post and distributing
Arranging couriers and recorded delivery post
Coordinating office social and corporate events
Coordinating communications and supporting with offsite meetings and events for the Senior Leadership Team

Personal Attributes:

The right person will have previous Office Management experience
Great communication and management skills with a collaborative working style to develop strong relationship within the business
You will have the ability to deliver first class organisation and multitasking abilities, have excellent problem-solving skills, along with the ability to deal with a high level of confidentiality
We are looking for a proactive, solution-driven, self-starter who can really take ownership of this role, build meaningful relationships and make a real impact
You will be highly organised, with the ability to balance the needs of the business with those of your colleagues
You will be responsible for providing support global office sites in North America and territories across Europe
Enjoy working in a dynamic environment

Requirements:

Experience with a variety of office software (Microsoft Office 365 suite and Dropbox) and be able to accurately handle administrative duties
Well-versed in office management best practices
Experience in equipment and device management
Excellent verbal and written communication skills
A calm outlook and superb attention to detail along with the ability to maintain these when working under pressure or to tight timescales
Confident when multitasking and re-prioritising when working towards the relevant deadlines
Self-motivated, proactive, adaptability and flexible
5+ years of Office Management experience (essential)
Expert in Office move

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