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Finance and Procurement Assistant | Creative Design Studio | London / Hybrid
The Client
Harmonic is excited to be working alongside a dynamic interior design studio in their search for a Finance Assistant. This is an opportunity to be part of a vibrant, collaborative atmosphere that thrives on creativity and innovation. Their work is timeless and bold, regularly recognized in the most famous and prestigious interior design magazines and award shows.
The team pride themselves on fostering a welcoming, inclusive environment where teamwork is at the forefront of all their work, both creative and operational. They work with high profile clients, and are consistently growing and expanding in their market.
The Role
The studio is on the lookout for a Finance and Procurement Assistant to join the team and play a pivotal role in overseeing the financial aspects of their design projects. They are looking for someone who is detail-oriented, and who thrives in a collaborative, fast-paced setting.
As part of your responsibilities, you will manage resources, budgets, financial reconciliation, invoice clients, and provide insightful reporting on month-end accounts. You will also play a big part in the coordination of procurement of high end products across the UK. Moreover, you'll have the opportunity to work closely with senior leadership and designers, serving as a business partner to their talented team.
Responsibilities
Finance
- Reconciliation of past and current projects, working in conjunction with PMs and Designers
- Raise monthly billing invoices, issue statements, and monitor bank activities
- Gather relevant information for preparing the company's monthly cashflow/income forecast
- Analyse historical project data to advise on fee structures and estimates
- Manage budgets for FF&E alongside Senior Designers and Project Manager, aiming to maximise margins
- Monitor and allocate design hours with the Project Managers, ensuring targets are met and budgets are maximised
- Administer FF&E procurement, monitor quotes, sales orders, and invoices as needed to support Senior Interior Designers
- Inspect and sign-off quotes and sales orders to ensure accuracy
- Supporting SH Product development and financial planning
- Ad hoc financial duties as required
Procurement
- Coordinating the procurement of products for high end projects in UK and overseas
- Liaising with the designers and finalising purchase details of orders and deliveries
- Monitoring the progress of the orders and processing invoices
- Dealing with installation companies/suppliers to ensure all goods are delivered in time
- Organising all global shipping and logistics, including the creation of all documents and import / export procedures
- Managing project budget schedules and reporting to Head of Procurement
- Communicating and negotiating with trade suppliers
- Saving and recording all FF&E certification including any relevant CE or FR documents
What we need to see
- Minimum 2 years in a similar role
- Advanced knowledge of Microsoft Excel
- Excellent communicator
- Experience in an architecture or design studio
Salary: £40,000-£45,000 + benefits
Start Date: ASAP
Location: London
Hybrid/Remote: 3 days per week in-office
At Harmonic, we are dedicated to fostering an inclusive and equitable workplace. We actively welcome applications from individuals of all backgrounds and assure you that every candidate will be thoughtfully considered for the roles we represent, without regard to race, religion, gender expression, disability, or sexual orientation.
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At Harmonic, we are dedicated to fostering an inclusive and equitable workplace. We actively welcome applications from individuals of all backgrounds and assure you that every candidate will be thoughtfully considered for the roles we represent, without regard to race, religion, gender expression, disability, or sexual orientation.
