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We have an opening for an award winning architecture and design company looking for an experienced Receptionist and Team Assistant who work on amazing projects across the design spectrum.
Key duties:
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Greet visitors and guests, projecting a professional, friendly and welcoming image.
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Answer telephone, filter calls, take messages, send emails to staff when they have missed a call
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Manage meeting rooms - processing all requests, administer meeting room diary and organise catering as appropriate
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Ensure meetings rooms are ready for guests throughout the day, tidying up after meetings as necessary
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Set up conference calls / requested technology for meetings as required.
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Ensure Front of House and office are always tidy
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Distribute all incoming post/parcels and manage all outgoing post/parcels and couriers as necessary
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Book taxis, transport, accommodation and be involved in all other travel administration (e.g. visas)
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Assist with obtaining quotes for office contracts e.g. stationery, water, kitchen supplies
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Manage stationery supplies
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Manage weekly staff treats, and associated budgets
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Assist with the organisation of office events
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Work with the Finance Team and manage Petty Cash process
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Work closely with the Studio Manager to ensure a smooth-running office for both staff and guests.
This is a great role in a vibrant creative environment where no 2 days are the same. It’s incredibly varied with lots of scope for the right person. You will need a tenacious 'can do attitude with strong communication and organisational skills with previous experience in a similar role in the creative industries. Think this is the role for you? Send in your CV by clicking on apply now.
