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Marketing Events Coordinator
Salary Range: £24,000 - £30,000 DOE
Location: Harrietsham, Kent
The Story:
Established in 1976, Bedfont is an award-winning medical technology company based in Harrietsham, Kent. Its breath analysis medical devices are exported globally thanks to its network of carefully selected distributors.
The Challenge:
Healthcare is evolving and the market for breath analysis monitors is expanding. Bedfont are looking for hard-working, like-minded, and passionate individuals to join the Bedfont Family to help achieve its goal of innovating healthcare worldwide.
The Benefits:
- 25 days paid holiday plus bank holidays
- Social events
- Private healthcare
- Well-being warriors
- Optical allowance
- Bike-to-work scheme
- Pension scheme
- Bonus scheme
- Hybrid Working
- Employee Assistance Program
- Rewards App
- Employee awards
- Free on-site parking
- Training & Development Opportunities
- Uniform
Your Mission:
The Marketing Events Coordinator will be responsible for the planning, execution, management, and analysis of all corporate events. This includes both internal and external global events, spanning physical, digital, and hybrid formats. The role demands a dynamic, creative, and passionate individual with an eye for detail who can manage multiple projects simultaneously and adapt to the evolving needs of the business. The Marketing Events Coordinator will be required to travel including international trips.
Roles and Responsibilities:
- Event Planning and Production: Oversee all aspects of event management, including research into and proposal for upcoming events, venue selection, negotiation with venues and vendors regarding services (e.g. stand builders), event registration, on-site staffing, and post-event reporting. This also includes organising the shipment of materials, itineraries, hotels, flights, VISAs/ESTAs, etc., for staff travelling overseas for events and, at times, clients travelling to Bedfont.
- Budget Management: Maintain the events budget to ensure financial efficiency. Track expenditures and provide reports to the Marketing Manager.
- Stakeholder Engagement: Coordinate with internal departments and external partners to ensure all aspects of each event align with organisational goals and standards.
- Marketing and Promotion: Collaborate with the Marketing Team to develop event marketing strategies and materials, ensuring event promotion aligns with the company’s brand identity and messaging goals.
- Technology Management: Utilise the latest in event technology to plan and execute digital and hybrid events. Ensure all physical events are supported by appropriate digital tools for registration, engagement, and measurement.
- Vendor and Venue Coordination: Manage relationships with venues and vendors globally, especially for large-scale exhibitions and international events.
- Compliance and Risk Management: Ensure all events comply with relevant laws, regulations, and industry standards. Manage risks associated with event planning and execution. This includes staying up-to-date with GDPR legislation to ensure all data processing is GDPR compliant.
- Feedback and Continuous Improvement: Gather feedback through surveys and debriefs to measure event success and identify areas for improvement. Implement changes to enhance future events.
Qualifications and Education Requirements:
Although this area of work is open to all graduates and/or relevant experience, the following degree or experience areas are preferable:
- Marketing, events management, communications, or a related field.
- Proven experience in event management, preferably within a corporate or agency setting.
- Familiarity with the healthcare industry and clinical terminology is advantageous.
- Proficiency in event management software and familiarity with digital event platforms.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and market research software/tools.
- Proficiency in data collection, management, and analysis tools such as SurveyMonkey, Excel, Google Analytics, and CRM systems.
- Proven experience in conducting market research, analysing data, and generating insights and recommendations.
Preferred Skills:
- Strong project management skills with the ability to manage deadlines and prioritise tasks effectively.
- Excellent communication and interpersonal skills, capable of working collaboratively across teams and with external stakeholders.
- Ability to work independently, as well as part of a team, in a fast-paced and dynamic environment.
- Creative thinking and problem-solving skills.
- Attention to detail and precision.
- Strong negotiation and budget management skills.
- Ability to adapt to changing environments and manage multiple projects simultaneously.
- Language skills are a bonus.
In addition, employees may be required to undertake other duties as may reasonably be required of them. In these circumstances training will be given where it is considered.
Bedfont® Scientific Ltd. does not and will not discriminate in the recruitment or managing of staff on the basis of race, colour, religion, gender, age, disability, marital status, sexual orientation and more. We are an equal opportunity employer and Bedfont® regards every employee as a member of the Bedfont® family and is committed to providing a fair, safe, diverse and welcoming atmosphere. Our application process has been designed so that everyone is able to demonstrate their skills and how they meet the criteria required for the job advertised. If you are interested in applying for this role, please visit https://www.bedfont.com/careers to apply.
