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The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results and optimise processes. Responsibilities would include
Client Details
A premier provider of build-to-rent housing who have successfully provided thousands of new homes for families nationwide.
Description
- Provide general administrative support including arranging travel, managing diaries, and processing expenses for Senior Management.
- Serve as the initial contact for the Manchester office, greeting and directing guests and visitors.
- Handle and route incoming phone calls, taking messages as needed.
- Manage all incoming and outgoing mail and correspondence, including post office and bank visits.
- Facilitate document execution through DocuSign.
- Coordinate with HR to set up workspaces, stationery, and IT for new employees, and maintain office records and policies.
- Keep the office tidy and organised, including stocking the kitchen and coordinating with cleaning staff.
- Ensure office equipment is operational by maintaining necessary supplies like paper and toner.
- Manage office supplies including stationery and consumables.
- Prepare meeting rooms with refreshments and catering as needed.
- Address office malfunctions and respond to related requests or issues.
- Oversee testing and maintenance of office safety equipment and update records accordingly.
- Act as Fire Marshall/First Aid officer.
- Organise office social events and handle celebratory arrangements.
- Perform clerical tasks such as scanning, photocopying, and filing.
- Undertake additional administrative tasks as required.
Profile
- Ability to manage own time effectively.
- Thrives in a busy and demanding environment which requires a 'can do' attitude.
- Ability to "roll up their sleeves" to get the required tasks completed.
- Proven ability to provide a service in a practical and busy environment.
- Sufficient level of skill to demonstrate procedures and practices.
- Willing to be proactive and improve both the organisation and the service provided.
- Have a flexible approach and positive attitude.
- Be able to work within a team and on their own initiative.
- Have excellent communication skills.
- Be methodical, systematic and highly organised.
- Be friendly, helpful and pleasant manner willing to assist and advise.
- Have an enthusiastic and committed approach.
- You must be a good communicator, willing to learn and able to use your own initiative.
- Excellent numerical and literacy skills in order to undertake a range of tasks.
- Competent in dealing with people face to face and over the telephone.
- Ability to produce accurate work.
- Ability to undertake a range of administrative procedures.
- Ability to organise and prioritise work.
Job Offer
Excellent location
Generous AL
Excellent starting salary
