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Your new company
A not-for-profit organisation delivering employability solutions across a range of UK contracts and local frontline professional teams. Our services are more vital than ever before to individuals and their wider communities as we tackle unemployment rates head on.
Your new role
- Provide comprehensive administrative support to the executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, and presentations on behalf of the executives. Manage and execute executive actions.
- Act as a liaison between the directors and internal/external stakeholders, including funders, partners, and colleagues.
- Review manage and prioritise emails, handling inquiries and requests with professionalism and efficiency and escalating for attention business critical tasks.
- Coordinate and schedule internal and external meetings, ensuring all necessary resources and materials are prepared in advance.
This includes board meeting preparation, meeting arrangements, adherence to internal governance requirements, board documentation and minute taking, circulation of follow up of actions and timely execution and retention of audit trails in relation to governance. - Coordinating and managing the governance committee documentation including minutes, actions and decisions from the organisation governance committees and driving the annual committee calendar.
- Lead and manage the organising and coordinating of governance meetings including exec meetings, cabinet and SLT meetings.
Responsible for all aspects of the arrangements ensuring events run smoothly and efficiently. - Arrange complex domestic and international travel itineraries, including rail and air travel, accommodation, and other related activities. Manage travel expenses, corporate card management of executives and reconcile reimbursement requests.
- Assist in planning and organizing company events, conferences, and meetings as needed.
- Support executives on special projects as needed, demonstrating flexibility and adaptability.
What you'll need to succeed
- A quick learner with outstanding organizational and time management skills.
- Competent using MS applications such as Outlook, Word and PowerPoint.
- Previous experience of minute taking.
- Ability to identify when communication styles require tailoring, working formally and informally when required.
- Excellent verbal and written communications skills demonstrable with the relevant Education, Qualifications or Certification.
Solutions focused with a careful attention to detail
What you'll get in return
The opportunity to join an excellent organisation, working with dedicated professionals
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
