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My client are seeking a dedicated and detail-orientated Conveyancing Assistant to join their team. The role will be office-based Monday to Friday (9am to 5pm with 1 hour for lunch) and includes on-site parking and 25 days holiday per annum plus bank holidays (and closed at Christmas).
As a Conveyancing Assistant, you will play a crucial role in supporting their conveyancing department, ensuring smooth property transactions for their clients.
ResponsibilitiesFile Management:
- Incoming post and attendance notes allocating them to fee earners
- Opening new files and inputting instructions into Case Management system.
- Producing relevant letters and documents related to conveyancing matters.
Client Communication
- Handling telephone inquiries and providing assistance or taking messages and passing on.
- Responding to client queries promptly and professionally.
- Assisting the Estate Conveyancer in providing weekly and monthly reports.
Legal Support
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Assisting with securitisation matters.
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Advising on mortgagee exclusion clauses.
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Drafting and agreeing amendments (e.g., Section 106 Agreements).
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Managing an administrative workload under the guidance of a fee earner.
Compliance and Documentation:
- Ensuring compliance with CQS (Conveyancing Quality Scheme) requirements.
- Requesting Redemption Statements.
- Preparing contracts, leases and other legal documents.
- Exchanging contracts and completing SDLTs (Stamp Duty Land Tax).
Social Media Promotion:
- Taking an active part in promoting the firm through social media channels (e.g., Twitter, LinkedIn, and Facebook).
Client Service:
- Providing excellent service to clients throughout the conveyancing process.
- Familiarity with Land Registry titles.
- Previous experience within residential conveyancing.
- Confidence, ambition, and a proactive attitude.
- Familiarity with case management systems.
- Strong communication skills (both written and verbal).
- Knowledge of conveyancing procedures.
- Ability to stay positive and polite under pressure.
