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Remote working, with weekly meetings in the office in Norwich
Experience in a Project Management & Change environment ishighly desirable
A fantastic opportunity has arisen for an Executive Assistant to support the Leadership Team and office functions; IT & Change, Portfolio Management, H&S, Risk, Information Security, Governance Frameworks and Internal Communication.
This role provides an opportunity to work in a friendly, fast-paced and agile environment, and to be involved in a variety of interesting projects.
Responsibilities
- Work to support all aspects of daily work routine.
- Maintain calendars, including scheduling meetings, appointments, engagements, events, and travel (may include domestic and European) arrangements.
- Exercise discretion in committing time and evaluating needs.
- Serve as a liaison between the Leadership team for both internal and external enquiries. This includes receiving and screening calls, emails and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
- Foster a culture of collaboration between key stakeholders and other Executive Assistants and Administrative Support within the Group
- Coordinate meetings as well as providing administrative support where relevant, including the preparation and distribution of meeting agendas and materials, also transcribing, sourcing material, preparing documents, reports, tables and charts; distributing as appropriate.
- Determine priority of matters of attention, redirect matters relevant individuals to handle where possible, or handle matters personally, as appropriate.
- Keep the Leadership Team advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Sort and triage mail; maintain e-mail and other address directories.
- Prepare, reconcile, and submit expense reports.
Key Skills
- Organisation, you will be required to juggle multiple tasks and meet deadlines.
- Have a high attention to detail, ensuring accuracy in your work.
- Calm and composed with the ability to manage pressure well.
- The ability to build effective relationships with key stakeholders.
- Effective time management.
- Problem solving with the ability to provide solutions in good time.
If you have the relevant skills and this is of interest, please contact Claire Bush today!
