Back to search
Document Control Assistant
Our client, a leading independent Oil & Gas operator, based in Norwich, are currently seeking a Document Control Assistant to join their busy Operational Document Control Office.
This is a full time, 12-month contract.
Working Monday to Friday.
Job purpose:
The Document Control department has responsibility for supporting the business with all document management activity and to support all life cycle changes to operational and projects documentation and drawings. Due to additional Projects, this role is required to support the existing team with the day-to-day Operational work.
- Do you have experience with data entry and maintaining databases?
- Are you methodical in your approach to work, with excellent attention to detail?
- Do you have a high level of personal motivation and the ability to multitask?
If so, this could be the role for you!
The successful individual will need to be flexible in their approach, hands on and pro-active, and
capable of maintaining attention to detail in their work. Reporting directly to our Document Control
Team Leader, you will be expected to be able to prioritise, work well under pressure and work flexibly to support the team as required.
Key Responsibilities Include:
- Support all life cycle changes to operational/projects documentation and drawings; from document creation, to review, to issue, to archiving.
- This role will have a particular focus on the issuing of controlled copied drawings and archiving.
- Administrate and manage the Electronic Document Management System (EDMS) to maintain availability of documentation to the Business.
- Assist in all aspects of Records Management (archived hard copy records). This includes manual handling, indexing, and document retrieval.
- Support the Business with regards to all document queries, searching and retrieval
- Administrate and manage the issuing of cable, document and piping numbers.
- Assist the business with scanning, large scale plots and manual creation.
- Work with large volumes of data excel, with a focus on data cleansing, bulk uploading and meta data configuration.
- There may be some requirement to support the team with additional Projects work.
Safety & Environmentally Critical Tasks:
- Ensure the SEMS area of the EDMS is up to date, issuing new documents, and managing SEMS document review and updates.
- Assist in promptly issuing the Safety critical documents to the relevant copyholders.
- Ensure the teams working onsite have access to the latest revisions of critical documents and drawings.
- Control paper waste of returned controlled documents and drawings, in relation to the SEMS procedure for document disposal
Key Requirements:
- A team player with enthusiasm and commitment.
- Excellent interpersonal, organisational and communication skills.
- Ability to work under pressure.
- Excellent customer service skills.
- Ability to adhere to current HSE Guideline and Regulations on Manual Handling.
- Manual handling experience would be beneficial.
For further details of this exciting opportunity please forward a copy of your CV today!
Todd Hayes Ltd is an equal opportunities employer. Due to the large number of applications, we receive I’m afraid we are unable to respond to everyone individually however your details will remain on file should another suitable opportunity become available moving forward.
If we can take your application further, we will of course be in touch.
Todd Hayes is acting as an Employment Business in relation to this vacancy.
Todd Hayes Ltd
