Waynflete Office Administrator

Waynflete Office Administrator

Location: Oxford

Salary: £25,000 - £28,000 per annum (Depending on qualifications and experience)

Our client was founded in 1480 by William of Waynflete and is one of the country’s leading independent day schools. It is situated in an enviable location at the heart of Oxford beside the River Cherwell.

The school will celebrate its 550th anniversary in 2030. The current generation of MCS staff and pupils wish to ensure that they shape a School that is able to flourish for at least another half millennium, and hopefully many more beyond. There are around 970 pupils, boys 7-18 and Sixth Form Girls, and 300 staff who learn and work on the school’s central Oxford site.

The Role

The Wayneflete Office Administrator role is a superb opportunity to gain experience in development and alumni relations in the education sector. The post is fundamental within the Waynflete Office, supporting the office’s fundraising and alumni relations activity. It will involve administrative tasks to support the financial and database processes, and their communications and events programme.

This role reports to the Head of Development Services and ultimately to the Bursar, whilst supporting all members of the Waynflete Office team. You will assist the Head of Development Services in project-related work aimed at ensuring that the systems best support the needs of their office and will be able to participate in office planning for fundraising activity and communications to achieve the best outcomes for the college school.

Their Raiser’s Edge database underpins all they do. It means they can reliably contact, engage, research and ultimately secure financial support from members of the community. You will be trained to use Raiser’s Edge, which is widely used in the education sector, and will use that understanding of how the data, processes, and systems contribute to the office’s fundraising and engagement needs.

Responsibilities of the Waynflete Office Administrator will include:

• Updating information within Raiser’s Edge as provided by constituents, surveys, third party sources, Waynflete Office activity, events and other means in line with the MCS Privacy Policy and GDPR
• Saving all relevant correspondence to constituent records within Raiser’s Edge for future reference
• Assisting the Head of Development Services and Head of Information Management in managing constituent surveys, including the annual survey of Upper Sixth Leavers
• Supporting Waynflete Office activities for the community such as mailings, emails, events and fundraising campaigns
• Batch processing online payments for ad hoc gifts, events and other sales
• Recording and banking cash and cheque gifts
• Researching prospects and creating prospect profiles as needed

Skills & Experience

Essential

• High level of accuracy and attention to detail
• High level of numeracy
• Proficiency with programmes including Microsoft Word and Excel, and demonstrable ability to learn tools such as mail merge
• Excellent communication skills, both verbal and written
• Ability to move quickly between projects in a high-performance environment
• Ability to work independently and to organise and prioritise own work
• Strong interpersonal skills and calm under pressure
• The highest professionalism when it comes to working with personal and confidential information, sensitivity to privacy and data protections regulations
• Appreciation of education and fully supportive of the College School
• Appreciation and interest in the contribution that fundraising makes to the mission of the College School

Desirable

• Experience of working with a customer relationship management tool or database
• Experience of working in an educational, development or communications environment would be an advantage
• A keen interest to develop in a fundraising and communications environment

Benefits

• Free lunch during term time and schools for all year-round staff
• Fee private health insurance
• Free mortgage advice
• Complimentary use of school sports facilities
• Free entry into Oxford Botanical Gardens

To Apply

If you feel you are a suitable candidate and would like to work for this reputable School, please click apply where you will be redirected to their website to complete your application.

The School recognises and is committed to ensuring applicants and employees from all sections of the community are treated equally regardless of race, gender, disability, age, sexual orientation, religion or belief, gender reassignment, marital and civil partnership status, or pregnancy and maternity. They welcome applications from all sections of the community.

The School is committed to the safeguarding of pupils, and any offer of employment will be subject to an enhanced DBS disclosure, the receipt of satisfactory references, the school’s pre-employment medical questionnaire, plus sight of relevant original ID documentation and degree certificate(s). This role will be in regulated activity and will require a children’s barred list check as well as an enhanced DBS check. The enhanced DBS check is due to this role being exempt from the Rehabilitation of Offenders Act 1974.