PA

Our client is looking for a PA for their site in Port Glasgow

Client Details

A leader in their field

Description

• Organise and undertake a robust and comprehensive secretariat service to the Board and its Committees, to ensure the effective and efficient administration of Board activity.
• Attend relevant meetings and prepare accurate and concise minutes to record key issues, decisions taken and actions agreed, ensuring draft minutes are available promptly for review.
• Telephone and email communications.
• Provide professional and personal administrative support to Senior Leadership Team.
• Ensure tasks for key projects are being completed by the relevant team members.
• Efficient diary management, including prioritising commitments, forward planning.
• Prepare agendas, and ensure relevant documentation is distributed prior to meetings.
• Production and distribution of documents, reports, presentations, and minutes.
• Support with ad-hoc requests from the wider team including events, meeting support, projects, etc.
• Appointment, travel and meeting management.
• Paperwork and document management.
• Setting up and clearing away of meetings.
• Other ad-hoc duties as and when required within the scope of the role.

Profile

• Strong minute taking experience.
• Demonstrable experience of working in a fast-paced environment that demands a critical eye for problem solving.
• Ability to prioritise and co-ordinate tasks efficiently, whilst working to tight deadlines.
• Excellent communication and written skills.
• Diligent work ethic with accurate and flawless attention to detail.
• Calendar Management/strong IT skills (Microsoft Word, Excel, Outlook, PowerPoint, PDF Editor, MS Teams, Zoom, etc.)
• Ability to work independently and as part of a team.
• Ability to build trust and rapport, and to demonstrate tact and discretion when dealing with confidential information.

Job Offer

• 37 hours per week - Monday to Thursday 8am - 4:30pm and Friday 8am - 1pm
• This role is office based
• Salary 35,000