Office Manager

My client are seeking an organised and proactive Office Manager to assist in their site setup and pre-construction process. The successful candidate will be responsible for compiling important project documents, managing office supplies and ensuring HR and legal compliance. This role is ideal for someone who enjoys coordinating events and can manage multiple internal software systems.

• Assist in the site setup and pre-construction process, including compiling O&M folders, subcontractor collateral warranties and as-built drawings.
• Manage company site printing and office supplies.
• Assist in completing Pre Qualification Questionnaires.
• Manage remote office membership and book meeting rooms as needed.
• Coordinate client and stakeholder reviews following the completion of projects.
• Organise End of Season (EOS) gatherings and lead the EOS system throughout the business.
• Act as the company’s social secretary and teambuilding manager, planning engaging teambuilding events.
• Oversee general office management tasks.
• Manage multiple company internal software systems.
• Ensure HR and legal compliance, including preparing and reviewing employee contracts, creating and updating office and HR policies, and managing the holiday approval process.
• Maintain GDPR compliance and manage appraisals, keeping employee records up to date.
• Serve as the first point of contact for any HR-related queries.
• Manage all company insurances and the company fleet, including associated accounts like parking and congestion charges.
• Handle utilities, cleaners and rent management.
• Manage the rental portfolio.
• Assist the Director with PA duties as required.

• Proven experience in office management or a similar role.
• Strong organisational and planning skills.
• Excellent communication and interpersonal abilities.
• Familiarity with HR practices and legal compliance requirements.
• Proficiency in managing internal software systems.
• Ability to multitask and prioritise work effectively.
• Experience in event planning and team coordination.
• Knowledge of GDPR and other compliance regulations.

• Competitive salary.
• Opportunities for professional development.
• Dynamic and supportive work environment.

To apply for the Office Manager position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.