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Contract Administrator Ref: 30307 Reigate
The Opportunity
We are seeking a detail-oriented Contract Administrator to join our team. As a Contract Administrator, you will be responsible for managing, reviewing and drafting various contracts, ensuring compliance and overseeing the entire contract lifecycle. This position requires strong organisational skills, excellent attention to detail and the ability to effectively manage multiple projects simultaneously.
Main Job Responsibilities
Develops and maintains cost and revenue reporting for schools utilising the reporting tool.
Meets accounting operational requirements by contributing financial information to strategic plans and reviewing resolving problems and identifying and implementing system improvements.
Provides agreed budget information, expenditure monitoring, identifies variances and implements corrective actions in a timely manner to agreed timescales.
Maintains regular dialog with the schools and maintains an open and regular communication plan.
Provides regular budget status reports and early warning notices via the NEC4 process.
Analyses data and prepares reports accurately and in a timely manner.
Documents transactions and manages service provider workflow, communications, and performance via Service Level Agreements.
Conducts audits.
Prepares and recommends policies and procedures.
Validates payments by verifying documentation and requesting disbursements.
Maintains a professional attitude at all times and respects client confidentiality.
Supports the operations team as required.
Manage communications with the Help Desk and Supply chain as required.
Support the Macro FM team to close tickets in FM24 helpdesk on a regular basis as it relates to designated tasks.
Liaise with contractors and resolve issues.
Support Health, Safety and Quality related near miss / accident / incident investigations as required.
Actively seek innovation from peers and endeavour to continuously improve operations.
Updates job knowledge by participating in educational opportunities, reading professional publications and participating in professional organizations and community events.
Perform other reasonable tasks and duties requested by line management.
The ideal candidate will have the following experience:
Finance and Administration experience.
Experience with financial reporting requirements.
Working experience in a similar environment & role.
Knowledge in utilising MS Office suite at a high level.
Ability to work to deadlines and deliver solutions to complex problems.
Budgeting skills and a good level of numeracy.
Time management and ability to prioritize to meet multiple deadlines.
Confidentiality and trustworthiness.
Excellent communication skills.
Macro is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria below, please apply as you may still be suitable for this role or another role within our organisation. Should you require any adjustments to assist during the application/hiring process please do make us aware.
