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Office Assistant Job Description:
Managing general office duties to ensure company processes run smoothly.
Office Assistant Job Duties:
- Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls.
- Interacts with clients, visitors, and vendors.
- Types correspondence, meeting notes, and forms among other documents
- Photocopies, scans, and files appropriate documents
- Edits documents for accuracy
- Maintains accurate records and enters data.
- Conducts research and compiles data.
- Signs for delivered packages and distributes them to the appropriate recipient.
- Assists in setting up new client accounts.
- Maintains financial database records.
- Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
- Answers customer questions and confirms customer orders.
- Performs additional duties when required, including sales and organising the filing system.
Office Assistant Skills and Qualifications:
- Previous Experience in a Related Field Preferred
- Self-Driven
- Excellent Customer Care Skills
- Exceptional Communication Skills
- Ability to Maintain a Strict Level of Confidence
- Proficiency in Microsoft Office Programs
- Attention to Detail; Professional Appearance
- Excellent Typing Skills
- Strong Problem Solving Skills
- Excellent Organisational Skills
- Highly Motivated and Ability to Prioritize Efficiently
- Ability to Work Alone or As Part of a Team
- Enthusiastic and Reliable
- Knowledge of Basic Office Management Procedures
- Reliable and willing to further their advancement within the company.
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