Estates and Property Assistant

Inclusive Consulting is delighted to be partnering once again with a national charity in their search for a skilled and motivated Estates and Property Assistant to join their team in Rotherham and help them on their mission to improve the lives of people across the country. 

The main purpose of the role will be to support with a range of administrative processes with regards to the estates and facilities management function, of the charity and will involve being responsible for implementing and maintaining effective systems and procedures to support the management of the charity's property portfolio.

We are particularly interested in speaking with potential candidates who have previous experience in property or estate management and residential or commercial property administration. 

Key responsibilities of the role will include; 

• Being the first point of contact for property and estate enquiries.

• To support the senior management team by providing detailed information from records regarding land interests and aiding the interpretation of land-related documentation including conveyances, sale documentation, and charity constitutions.

• Maintain the estates management electronic and paper recording systems including ensuring full records of all sites are properly recorded and maintained on the organisation's database.

• Undertake research into land interests including accessing historic records, Land Registry etc

• Manage a schedule of property repairs and maintenance, liaise with contractors and suppliers and raising purchase orders relating to work to be completed.

• Undertake visits to sites to support ongoing activity as required, documenting and highlighting non-compliance where this arises.

• Undertake a broad range of administrative duties to support the estate management function.

Key requirements and experience: 

• Experience of working in property or estate management, residential or commercial property administration

• Excellent customer service and communication skills

• Excellent IT skills including and knowledge of Microsoft Office packages 

• High attention to detail and problem-solving skills 

•  Driving licence and access to own vehicle