Personal Assistant

Personal Assistant

Location - Sandwich

Full-Time Permanent

Salary - up to £30,000 depending on experience

Hours - Monday - Friday

Do you have a solid track record in a PA role to director level?

Can you organise, record and deliver information in a clear concise manner?

Our client is an emerging and rapidly expanding enterprise specialising in risk management and investigative services. Their brand has quickly expanded to encompass our clients' offices across London, the Midlands, Manchester, and Kent.

Their clientele comprises major accounting firms, multinational corporations, financial institutions, high-net-worth individuals, investors, and international law firms. Our client’s diverse services include worldwide asset tracing (including crypto tracing), intelligence gathering, enhanced due diligence, fraud investigations, and digital forensics. Our client’s commitment lies in delivering quality service with rapid response times.

This presents an exceptional opportunity for an incoming Personal Assistant to play a pivotal role in supporting the Group Managing Director and the continuous growth of our client’s business.

Key Objectives for the Role of Personal Assistant

• Ensure the Group Manager is adequately prepared for each meeting
• Serve as a gatekeeper to optimise the General Manager’s time usage
• Coordinate travel and accommodation arrangements
• Process expense filings
• Record minutes during team and other meetings
• Maintain the efficient operation of the Kent office in terms of administrative duties
• Oversee office supplier relationships
• Ensure compliance by monitoring adherence to the company’s clear desk policy
• Update records, including those in our customer relationship management (CRM) platform
• Manage incoming and outgoing mail
• Provide support for administrative tasks typically handled by other team members

Specifications for the role of Personal Assistant

• Must have a proven track record and prior experience as a PA, preferably at the director level of service
• The ideal candidate will be exceptionally organised and efficient in managing day-to-day role
• A proficient communicator, adept at handling phone calls and virtual meetings
• Self-assured and capable of effectively managing upwards to ensure the Group Manager's organisation
• Skilled in Microsoft Office applications - especially Outlook for email, calendar, task, and contact management - as well as other computer software, such as web browsers
• Comfortable with learning new software where required
• Exhibits a professional, optimistic, and proactive attitude
• The ability to be attentive to detail and quality of work coming in and going out is essential to this role
• Must be flexible and capable of swiftly adapting to new or revised instructions
• Comprehensive training will be provided to acquaint you with our team and clients, systems, and processes

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