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- Provide general administrative support to the team and site staff.
- Answer and direct phone calls, emails, and other correspondence.
- Assist with document control – printing, filing, and scanning.
- Maintain accurate records, databases, and spreadsheets.
- Support with processing timesheets, invoices, purchase orders, and expense claims.
- Assist with basic finance tasks, including inputting data into Xero and maintaining ledgers.
- Liaise with suppliers, subcontractors, and clients as needed.
- Ensure health & safety paperwork is up to date and filed correctly.
- Use various systems and software to input data, manage documents, and track progress.
- Provide occasional support with reconciliations and financial reporting (Xero experience essential; Sage knowledge is a bonus).
- Previous experience in administration, with some exposure to finance or accounts.
- Experience in a small, family-run business environment would be a real plus.
- Confident using Xero (essential); experience with Sage is a bonus.
- Good understanding of financial processes such as ledgers, invoices, and expenses.
- Strong IT skills, particularly Excel and Microsoft Office.
- High attention to detail and accuracy, especially when working with financial data.
- Excellent organisation and time management skills.
- Professional and friendly telephone manner.
- Self-motivated with a proactive, can-do attitude.
- Flexible approach and willingness to support the wider team when needed.
