Back to search
Document Controller - Rail Maintinance
St Albans
30,000 - 35,000
Permanent
Brief Description
To maintain the accuracy of maintenance records for the GTR depots contract and support the contract reporting process.
Role Description
- File documents in physical and digital records and ensure appropriate storage.
- Check all documentation on the job file for accuracy and completeness prior to saving to Digital logbooks in AssetPro in correct format.
- Review Operative worksheets for updated assets and update the Asset Register on AssetPro accordingly ensuring all information is correctly captured.
- Review and maintain the accuracy of the records, editing where necessary to ensure they are up-to-date.
- Identify remedial work arising from routine maintenance activities.
- Manage the processes around documentation within the organisation.
- Maintain confidentiality around sensitive documentation
- Assist in the preparation of the monthly contract report and ad-hoc reports.
- Manage requests for documentation.
- Train employees on how to use and access the documents.
- Communicate and collaborate with Helpdesk Operators, Operatives and sub-contractors working on the GTR depots contract.
- Follow company processes and procedures.
- Meet all KPIs measured on a periodic basis.
Qualifications
Recognised qualification (desirable)
Seniority level
Minimum 5 years' experience
Experience / knowledge
- Proven experience in a Document Controller role.
- Proven experience in the facilities management sector.
- An understanding of depot assets.
- Proficient in the use of standard MS Office packages.
- Proficient in the use of AssetPro.
Skills / Attributes
Mandatory
- Ability to work to deadlines
- Collaborative/team player
- High attention to detail
- Self-motivated
- Well-developed organisational skills
Preferable
- Experience of the Rail industry.
