Office AssistantSalary Range: £25,000 - £30,000Location: KT6Job Type: Full-time
My client is looking for an Office Assistant to join their team. They are a provider of bespoke business support solutions in accounting, IT, business consultancy, and innovation. This newly established role is an opportunity to contribute to the restructuring of their organisation and adopt a fresh outlook to meet exceptional standards.
Day-to-Day Responsibilities:
- Oversee and coordinate the work of staff based in-house and in other locations, including Digital Marketing, IT, HR, and Account Executives.
- Allocate tasks to team members and set completion dates based on client requirements.
- Monitor overdue schedules on the system, provide reasons for delays, and follow up with team members for progress updates.
- Provide regular updates to management on operational weaknesses and identify solutions.
- Handle telephone calls if necessary and respond to client queries or direct them to the relevant department.
- Prioritise tasks based on requirements and manage client portfolios, assisting with onboarding and ensuring compliance and due diligence.
- Support the management team with diary management, organising client meetings, preparing presentations, taking minutes, and attending meetings, including HMRC Meetings and business collaborations.
- Carry out additional requirements based on management’s special instructions and get involved in new schemes with a fresh perspective.
Required Skills & Qualifications:
- Proven experience in management and administration within a dynamic business environment.
- Excellent communication skills and the ability to coordinate with teams across different locations.
- Strong organisational skills with the ability to prioritise tasks effectively.
- Experience in client management and maintaining client portfolios.
- Proficiency in diary management and meeting coordination.
- Ability to adapt to new challenges and opportunities with a proactive approach.
Benefits:
- Opportunity to be part of a forward-thinking and innovative team.
- Exposure to diverse business support solutions and client management.
- Professional development in a role that contributes to organisational restructuring.