Legal Secretary

An exciting opportunity has arisen for an experienced Legal Secretary to join my client, a highly reputable law firm based in Swindon.

Duties and Responsibilities

Dealing with all administrative duties relating to client transactions and secretarial requirements including but not limited to:

- Managing Fee Earner’s diary

- Preparing files for billing

- Screening incoming calls

- Typing of correspondence, photocopying, filing sending faxes and opening new files.

- Sorting and prioritising mail, emails and messages

- Dealing with client’s matters where appropriate

- Supporting in all areas of work where appropriate

• Provision of a reliable and efficient service to clients
• Provision of a professional & friendly service to clients with the ability to recognise when clients may be going through a difficult process e.g. divorce or family transactions.
• Preparation of straightforward legal documents
• Commitment to the LEXCEL & Investors in People standards, the requirements of the Law Society and to understand them.
• Being familiar with the basic requirements of the Solicitors Accounts Rules which affect the receipt and payment into the bank of cheques and the accounting of client’s monies.

• Liaison with clients and other parties to update and ensure awareness of transaction process at the appropriate times.
• Postal duties as required
• To support with reception, cover as required

The candidate

• Proven experience of Legal Secretary work
• To have the ability to remain calm, polite, and focused when dealing with different situations
• To have excellent communication skills both verbal and written
• The ability to build relationships and work collaboratively with all employees

• Sound general administrative experience
• Great attention to detail
• To enjoy a varied workload and working at pace
• To be able to produce a high standard of work when under pressure
• The ability to make sound decisions taking ownership when required.

• To present in a professional manner
• To demonstrate flexibility in approach
• To have excellent IT skills including Microsoft packages

Desirable

• A strong background in legal conveyancing work

• Previous experience working within a busy Conveyancing team.

IF YOU ARE INTERESTED IN THIS POSITION, PLEASE SUBMIT YOUR CV TO KIMBERLEY PETERSON AT BROWNS RECRUITMENT GROUP AS DIRECTED.