Back to search
The role of Document Controller / Technical Clerk will include but not be limited to the following tasks associate with small projects being carried out by the company. This position involves a variety of tasks ranging from basic office duties to more complex responsibilities, contributing to the overall success of Eastgate Engineering and its Projects.
Key Responsibilities for the job include:
Office Administration:
- Manage weekly time sheets from site for payroll purposes
- Adhoc assistance to all aspects of running an efficient and productive office.
- Controlling stationary and office Equipment
- Liaising with HR Department for onboarding personnel to site
- Client communications / phones / correspondence
Document Control
- Deliver a broad range of administrative services including document control
- Participating in HSEQ Audits for ISO Purposes
- Compile Test Packs & Handover Documentation with QAQC
- Updating and controlling Drawing Registers
Material Management / Purchasing
- Obtain supplier quotations, complete material requisitions for purchasing
- Compile delivery dockets and complete GRNs (Goods received Notes)
- Manage the purchasing of Equipment / Stationery for office
- Manage site Plant and Tool Register (Asset Register)
Commercial & Cost Control Administration:
- Recording manhours and compiling records for Commercial team
- Compiling all Labour & Materials Data
- Assisting with data input to site measures
- Accurately input, update, and maintain various records, databases, and spreadsheets.
- Filing Daily and Weekly Reports
Key Competencies:
- Demonstrate a proactive approach and positive attitude
- Good communication and interpersonal skills
- Good organisational skills with ability to prioritise workload, flexibility, and drive to finish key activities through to completion.
- Proficient in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint).
- Ability to multitask and prioritize tasks effectively
- Attention to detail and accuracy in work
- Familiarity with office equipment such as printers and copiers.
- Proven track record as Technical Clerk on previous projects
