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Our client, based in Towcester are seeking a Legal Secretary/PA. To be considered for the role, it is crucial that the candidate has at least 5 years of relevant experience in a senior secretarial and or personal assistant capacity in a busy Law Firm.
DUTIES & RESPONSIBILITIES:
- Preparation of correspondence and documents through audiotyping and word processing
- File management i.e. daily filing on clients’ matters
- File opening, closure, storage and retrieval from archive in accordance with the Firm’sprocedures
- Preparation of mails and enclosures for dispatch, taking utmost care to attach the appropriate enclosures to the right correspondence
- Diary management to include arranging and re-arranging meetings where necessary, settingreminders for key dates, chasing search results and other such reminders to promote excellent client care and ensure smooth running of files.
- Liaise with clients (both face to face and on the telephone), other solicitors, lenders and other parties as instructed by the Director.
- Provide support to other secretaries if required and requested by the Office Manager.
- Answering incoming calls in a professional manner and directing them to the relevant people, taking detailed and useful messages
- Undertaking general administrative duties
- Assisting with accounts queries, postings and billing
- Preparing, editing and formatting documents
- Some legal research for and on behalf of the Director
- Other such secretarial and administrative tasks as necessary and required by the Director and/or Office Manager
To be considered for this role, you must have:
- Excellent organisational skills, and ability to multitask.
- Impeccable time keeping and reliability.
- Impressive communication skills: verbal and written.
- Attention to detail, accuracy, and high-quality work.
- Ability to hit the ground running.
- Ability to work autonomously and as part of a Team - must be a team player.
