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Roles and Responsibilities:
- Contact employees to advise of checks required
- Load details into matrix to generate checks
- Resolve queries from employees relating to above
- Carry out in person document checks for all employees and candidates currently being onboarded (whether internal or external)
- Monitor and maintain checks for DBS and Right to Work in Matrix
- Ensure outcomes of checks are recorded accurately in the appropriate systems including Eploy, ResourceLink and SharePoint.
- Ensure fields for DBS requirements and update service are appropriately updated in ResourceLink.
- Verify and update fields on employee checks in ResourceLink.
- Notifying managers of results of checks.
- Maintain and provide data and reports on compliance checks
- Relevant documents are stored as required in SharePoint and/ or Civica. • Support with backlog of employee filing from SharePoint to Civica.
- Support with scanning and conversion of paper employee files to digital files (and appropriate storage).
- Review of paper files for compliance with data retention policy and archive/ destruction as appropriate. Support with general admin within the HR team including onboarding of candidates
- Any other administrative tasks required
