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Executive Assistant to Managing Director – Trinity Finance
Location: Welling, Kent (Office Based)
Salary: £28,000 – £35,000 (depending on experience) performance bonus
Hours: Full-time, Monday–Friday, office-based
About Us
Trinity Finance is an award-winning mortgage and specialist finance brokerage, trading for over 10 years with 40+ brokers across London, Kent, and the South East. We pride ourselves on outstanding client service (5 Trustpilot reviews), specialist expertise (HMO, Bridging, Development Finance), and ambitious growth plans.
We are now seeking a highly organised, proactive Executive Assistant to be based in our Welling office, working directly alongside the Managing Director. This is a hands-on role in a fast-paced environment, ideal for someone who thrives on structure, organisation, and keeping projects moving.
The Role
As Executive Assistant, you will be the right hand to the MD — helping manage priorities, streamline communication, and ensure the smooth running of both business and project commitments.
Key Responsibilities
- Manage the MD’s inbox and WhatsApp workflow — prioritise, filter, and flag only what requires attention.
- Maintain the MD’s calendar, scheduling meetings and protecting time for strategic work.
- Translate inbound requests (emails, messages, calls) into Trello tasks and track through to completion.
- Draft and proof key documents, emails, presentations, and reports.
- Liaise with brokers, admin team, and external partners to progress tasks without requiring MD intervention.
- Provide admin support on business projects (marketing launches, events, new systems).
- Handle occasional personal admin to free up headspace for strategic work.
About You
- Highly organised, structured, and detail-oriented.
- Strong written and verbal communication skills.
- Confident managing large volumes of emails and messages.
- Tech savvy — able to use Trello (or other project management tools), Microsoft 365/Google Suite, WhatsApp Business, Zoom/Teams.
- Discreet, professional, and trustworthy handling sensitive information.
- Proactive self-starter who takes initiative and anticipates needs.
- Previous EA/PA or operations/admin experience in a professional environment preferred.
Why Join Us?
- Office-based role, working closely with an entrepreneurial MD in a growing financial services business.
- Chance to play a pivotal role in shaping how the business operates as it scales.
- Exposure to finance and property development industries.
- Clear career progression opportunities (future Ops Manager/Business Manager role).
