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Our Client is a leading player in the Financial Services Sector and are committed to delivering excellence and innovation. They operate within a regulated environment and prioritize compliance and high standards in all their operations. We are currently seeking a dynamic and highly organized Executive Assistant to support the Chief Operating Officer (COO). This is a hybrid position with 3 days per week office based
Job Overview:As the Executive Assistant to the COO, you will play a critical role in ensuring the smooth operation of the executive office. Your primary responsibilities will include extensive diary management, report generation, and providing high-level administrative support. This position requires a proactive individual with a strong background in regulated industries or financial services.
Key Responsibilities:Diary Management: Efficiently manage the COO’s complex schedule, including coordinating meetings, appointments, and travel arrangements.Report Generation: Prepare, proofread, and distribute various reports, presentations, and documentation.Administrative Support: Handle confidential information with discretion, manage correspondence, and ensure timely communication.Meeting Coordination: Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.Stakeholder Liaison: Act as a point of contact between the COO and internal/external stakeholders.Project Assistance: Support the COO with special projects, research, and other ad-hoc tasks as needed.
Qualifications:Experience: Minimum of 5 years experience as an Executive Assistant, preferably within a regulated industry or financial services.Skills: Exceptional diary management skills, proficiency in report generation, and strong organizational abilities and advanced Excel skills including pivot tables and V look upsCommunication: Excellent verbal and written communication skills, with a keen attention to detail.Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.Attributes: High level of professionalism, discretion, and ability to handle sensitive information.Why Apply?Growth Opportunities: We offer professional development and career advancement opportunities.Innovative Environment: Be part of a forward-thinking company that values new ideas and perspectives.Comprehensive: Benefits Package 25 days annual leave, Pension, Medical Health, Dental Health, Free Car Parking, Corporate environment.
Please note:As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency based interview.
