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- Responsible for the smooth and efficient running of the office, ensuring the office remains a welcoming and functional site for all staff and making recommendations for any areas of improvement.
- Organising supplies within the office including drinks, snacks, stationery and ordering any catering for meetings if necessary.
- Maintain strong working relationships with external suppliers and contracts to ensure the office effective provision of outsourced services to the office including cleaning, stationery, kitchen equipment and supplies, security systems and building maintenance.
- Provide an efficient and effective support service to the Senior Leadership Team to include but not limited to diary management, correspondence, taking and distributing of meeting minutes and creating presentations.
- Efficient administrative support to the HR Manager across all aspects of HR and the employee lifecycle, including but not limited to recruitment, onboarding and induction as well as organising reviews, benefits administration and ensuring records are kept up to date at all times as well as completing reports and follow-up action.
- Assist in the creation of the monthly newsletter, helping to create content and enroll the help of others to ensure the newsletter remains relevant and informative.
- Support the business with the administration, organisation and administration on an adhoc basis for any events and social events.
- At least 2 years experience in an Office support role.
- Exceptional organisation and planning skills with a proven track record to coordinate multiple tasks at the same time with competing deadlines.
- A thorough and organised approach with a high attention to detail and a drive to produce high quality work.
- Ability to work with confidential information, ensuring discreetness and professionalism at all times.
- Proactive & self-motivated with a willingness to learn and take on new challenges.
- Supportive and helpful team member with great interpersonal skills to build strong cross departmental relationships.
- Ability to work with a range of internal and external people.
- Excellent time management skills with a flexible approach and positive ‘can-do’ attitude.
