Administrative Assistant

Administrative Assistant

Salary Range: £23,000 - £24,000

Location: York Ring Road – office based

Job Type: Full-time

Hours: Monday to Friday flexible within office hours. May – Sept early finish on a Friday at 12.30pm.

We are working with a very exciting business who due to company growth are looking for an Administrative Assistant to join the Operations team. This is a fantastic opportunity for someone very detail oriented and looking to grow their career.

Day to Day of the role:

• Process invoices for completed orders using online portals and manual invoicing spreadsheets.
• Track and follow up on processed and dispatched orders.
• Create and update databases with customer details.
• Monitor and update any changes to customers’ product references and costings.
• Send out completed invoices to customers via email and post.
• Manage phone calls and correspondence as required.
• Address queries in the order inbox.
• Keep consumable portals up to date.
• Assist the Logistics Supervisor with additional ad hoc tasks.

Required Skills & Qualifications:

• Previously worked in an office-based role or alternatively have used excel as part of their role.
• Excellent communication and interpersonal abilities.
• Strong organisational skills and the ability to prioritise effectively.
• Familiarity with office management procedures.
• Proficiency in MS Office, particularly MS Excel.
• High level of attention to detail and accuracy.

Benefits:

• Summertime working hours 12.30 finishes on a Friday.
• Company bonus scheme.
• Birthday given as an additional holiday.
• Company closure over Christmas – New Year week (requires holding 3 days holiday to cover this period).
• Company Summer and Christmas events.
• Life insurance and optional healthcare benefits.

The ideal candidate will be competent in prioritising tasks and working with minimal supervision after training. They will be self-motivated, trustworthy, and have a keen eye for detail, while also possessing the ability to work collaboratively within a team.

You will report to the Operations Manager and may be called upon to assist with tasks from other departments as needed.

So, if the above sounds like it’s for you, what are you waiting for apply today as the client is happy to move quickly!