Payroll Tax Specialist

This hybrid position will work out of our Home Office in Dripping Springs, TX. 

Salary Range: 
$75,000 - $80,000

Payroll Tax Specialist

Ensure accurate and timely payroll tax reporting and payments for a large, multi-state organization. Oversee payroll processing, tax compliance, tax reporting, and W-2 corrections. Serve as the organization’s subject matter expert on payroll tax compliance. Develop and maintain audits supporting payroll. 

Responsibilities

• Prepare consolidated financial statements by analyzing data from the general ledger and departments
• Maintain and balance automated consolidation systems, ensuring data accuracy
• Analyze information and develop reports, including schedules for audits
• Reconcile general ledger accounts and assist in preparing annual reports for states
• Develop and implement accounting procedures, focusing on continuous improvement
• Research and interpret financial data to respond to inquiries
• Collaborate across departments to solve issues impacting organizational goals
• Provide phone support and handle payroll tax tasks, including compliance and reporting
• Manage vendor relations for tax notices and oversee quarter/year-end processing
• Coordinate year-end processes, including W-2 distribution
• Process backup garnishments and provide support for off-cycle check processing
• Provide team support and perform additional duties as needed

Experience and Qualifications

• Minimum of 5+ years in payroll processing
• Experience with multi-state payroll for large companies
• Experience with timekeeping and payroll software/systems
• Knowledge and experience with multi-state/local payroll tax law

Skills

• Microsoft Excel: Intermediate proficiency 
• Teamwork: Willingness to provide support where needed to achieve outcomes
• Communication: Effective written, spoken, presentation, and non-verbal communication
• Multitasking: Proficient ability to manage and execute multiple tasks concurrently
• Customer Service: Service-oriented mentality with a focus on exceeding expectations
• Professionalism: Maintain a positive and professional demeanor 
• Decision Making: Ability to quickly make sound decisions and judgments 
• Proactivity: Self-motivated with the ability to effectively prioritize projects and needs
• Business Ethics: Demonstrate integrity, respect, and discretion in all business dealings
• Organization: Attention to detail and ability to effectively manage tasks in a fast-paced environment

What We Offer

• Paid time off (vacation and sick)
• Medical, dental, and vision insurance
• 401(k) with employer match
• Employee Assistance Program (EAP)
• Employee resource groups (ERGs)
• Career development and ongoing training

Important to Know

• Veterans and candidates with military experience are encouraged to apply.
• HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion. 

Who is HHS

HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries. 

We are growing rapidly and seeking motivated leaders to join us for the next stage of our journey. We support and encourage growth from within and believe that we have countless future leaders in our organization who are waiting for their next opportunity. Our Diversity, Equity, and Inclusion (DEI) Team supports a work environment where individuals of all backgrounds are heard, respected, and encouraged to grow.

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