Business Office Manager

Business Office Manager

Full Time Sunday-Thursday

Want to know what makes our employees eager to go to work every day? The people we serve. Being a part of Maplewood requires passion and a desire to help others. Each employee has the ability to touch the hearts of all our seniors and be a part of something bigger than themselves. It’s not just a job. It’s an extraordinary life.

Maplewood Senior Living is a state-of-the-art, forward-thinking senior living provider.  We offer our residents a home-like, luxury environment, allowing them to live “the good life” in a safe environment.  As an associate of Maplewood Senior Living, you will have the ability to make a profound difference in the lives of seniors each and every day. As we continue to grow, we seek a Business Office Manager to become part of our family.  We invite you to take your first step toward a rewarding career with us!

What we offer

• Competitive wages
• Flexible shifts
• Paid training & uniforms
• Growth opportunities
• Bonus & incentive programs
• Competitive Benefits Package: including medical, dental, vision, 401K match, company-paid time-off, life insurance policy, insurance deductibles, and voluntary Aflac insurance for our full-time employees

The Business Office Manager is responsible for supporting the Executive Director and Management Company with the community's financial duties and human resources, working hand in hand with the management or higher teams. The Business Office Manager supports associates to ensure a rewarding workplace.  S/he may manage other administrative associates and administrative functions such as reception.  This department manager role may require travel as appropriate (to the home office, training courses, etc.). Under HIPPA, every practice or healthcare organization must designate a Privacy Officer. In terms of HIPPA compliance, the privacy officer shall oversee all ongoing activities related to the development, implementation, and maintenance of the organization’s privacy policies in accordance with applicable federal and state laws.

Primary Responsibilities

• Oversee the department, including front desk associates.
• Manage daily operations in the community related to accounting, human resources, and billing.
• Recruit, interview, hire, and train new associates.
• Work directly with the home office to ensure timely and accurate accounts payable and accounts receivable processing.
• Serve as Community Privacy Officer.
• Process community payroll.
• Manage associate benefits, including the enrollment process.

Education/Experience/Licensure/Certification

• High School graduate or equivalent certificate; associate's degree preferred.
• Successful completion of bookkeeping/accounting courses is helpful.
• 3 to 5 years of progressive experience in large office management (100+ employees) is necessary.
• Knowledge of Microsoft Office (Word, PowerPoint, Excel, and Outlook) and familiarity with the Internet and its search tools.
• Strong organizational, oral and written communication skills.
• Knowledge of Ultimate software payroll system preferred.
• Knowledge of basic GL and Accounts Payable systems.
• Knowledge of office equipment and ability to troubleshoot problems.

Maplewood Senior Living conducts pre-employment screening, including background checks, drug screening, and reference checks.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)