Legal Secretary

Overview

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Nick Ryan & Associates is in-house insurance defense law office for State Farm Insurance Companies. We are based in Fort Lauderdale, Florida. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend some time in the office.  Work arrangements could change over time based on business needs. We are seeking a legal secretary to join the Fort Lauderdale, FL office

Duties and Responsibilities:

• Works with moderate supervision on clearly defined tasks and priorities
• Uses automation tools to accurately and efficiently update and maintain cases
• Uses strong command of grammar, punctuation, spelling and proofreading skills to produce accurate and professional work products
• Uses knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines and filing requirements to accurately complete assigned tasks in a timely manner
• Drafts routine correspondence, motions, pleadings, and subpoenas.
• Provides litigation assistance by coordinating witnesses, schedules, exhibits for trials or hearings, and securing records
• Uses interpersonal and communication skills, oral and written, to interact with team members, clients, customers, courts and vendors in a professional manner
• Participates in in-house training to continue development and expand legal knowledge.
• Engages and responds to Excellence in Operations Management (EOM) dialogues and activities
• The State Farm Law Department is responsible for delivering legal services in an objective, unbiased manner and in accord with the attorneys’ ethical and professional standards. The Corporate Law Division provides legal services to State Farm and its subsidiaries. The Claim Litigation Counsel Division handles a wide range of litigation activity on behalf of State Farm insureds and/or the State Farm Insurance Companies. All Law Department employees work to provide outstanding legal services that are in the best interest of State Farm and its policyholder group.

Required Skills:

• Insurance defense and bodily injury experience
• Accurate typing skills required
   
  Desired Skills:
• 1-2 years of Civil Defense Litigation Secretarial Experience
• Knowledge and experience with Broward and West Palm E-Filing (Portal) and court procedures
• Experience with Adobe, Microsoft Office, and electronic document management systems and document assembly programs
• Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines and filing requirements
• A strong work ethic and initiative
   
  Additional Details:
• May work irregular hours because of workload and the nature of the work
• Required work hours are M-F 8:30 AM – 5:00 PM Monday through Friday
• **Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will not sponsor applicants for US work authorization for this opportunity

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