Accounting Coordinator

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Job Description

Entry-level professional with limited or no prior experience to contribute on a project or program. Role learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self-development. Requires theoretical knowledge through specific education and training.

Supplier Onboarding & Setup

• Receive, review, and process supplier creation requests.
• Collect and verify required documentation (tax forms, banking details, run verifications).
• Accurately create and update supplier profiles in Workday.
• Communicate with internal parties and suppliers to guide them through supplier creation steps and resolve setup issues.

Supplier Data Maintenance

• Maintain complete and accurate supplier records.
• Process updates (address changes, banking updates, contact information).
• Monitor supplier status and deactivate outdated accounts.
• Conduct routine audits of supplier data for accuracy and compliance.

Customer Service & Support

• Serve as the main contact for internal and external supplier-related inquiries.
• Respond to requests in a timely, professional manner.
• Partner with internal staff to resolve issues in a timely manner.

Compliance & Process Management

• Ensure compliance with company policies, regulatory guidelines, and audit standards.
• Maintain and update SOPs for onboarding and maintenance processes.
• Support workflow improvements and efficiency initiatives.
• Assist with documentation and reporting for audits and reviews.

Administrative Functions - Cash Application & Posting

• Accurately post daily cash receipts from various payment channels (ACH, check).
• Apply payments to customer accounts according to remittance advice.
• Ensure timely and accurate posting to meet month-end close procedures.

Administrative Functions - Other

• Open, sort, and distribute incoming mail to appropriate individuals.
• Deposit incoming checks timely and maintain proper documentations.
• Other administrative functions as assigned.

Qualifications

Experience

EEO Statement

As an employer, PHFA is committed to having a workforce that is diverse and reflects the residents that it serves. We strive to maintain a workplace where all employees and applicants for employment receive equal opportunities in all aspects of employment. There are numerous policies in place at PHFA to help us honor this commitment.

The Pennsylvania Housing Finance Agency is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, disability, family status, gender, national origin, political affiliation, race or religion.

Diversity Statement

PHFA values, honors and commits to the equitable treatment and elimination of discrimination in all forms. We are committed to the diversity of all staff, and in all programs and services offered.