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This job is no longer availableReasons could include: the employer is not accepting applications, is not actively hiring, or is reviewing applicationsAdministrative Assistant
QPS Employment Group
Posted 25 days ago
Madison, WI 53713, US
$21 - $24 per hour
Full Time
Paid Time Off
Tuition Reimbursement
Wage: $21-$24/hour
Shift:Â 1st
Hours:Â 9am-3pm but flexible; TBD
QPS is seeking an experienced Administrative Assistant for a leading U.S. consulting firm in the Madison area. In this role, you would be responsible for supporting company growth through administrative and marketing-related tasks. This company provides a flexible, hybrid schedule with 2 work-from-home days each week. They also have an extensive benefits package which includes medical/dental/vision insurance, PTO, parental leave, Employee Stock Ownership Plan (ESOP), tuition reimbursement and leadership development programs. Apply to speak with a recruiter and learn more about this DIRECT HIRE opportunity today!
Administrative Assistant Responsibilities include but are not limited to:
Marketing tasks
- Work with technical staff to develop proposals and client presentations
- Assist with printing, binding, and delivering proposals
- Register staff for professional events, maintaining an up-to-date business development calendar of such events
- Coordinate conferences which includes registering for events, coordinating staff to attend, set-up/tear-down of booth, and coordination of materials needed for booth
- Maintain and update internal systems (VantagePoint and Salesforce) with client and project information
Administrative tasks
- Schedule meetings to include conference room reservations and send Teams invites to all attendees
- Organize webinar presentations for staff, to include sharing presentations, printing materials, ordering lunch for attendees, and meeting room preparations/clean-up
- Plan for a variety of internal activities, from office events to community volunteering, parties/cookouts, and more
- Book flights/hotels/ground travel for out of town site visits and events for Madison office staff as needed
- Maintain office calendar with events, scheduled PTO, travel, etc.
- Order and stock office and breakroom supplies
- Maintain supply closet
- Participate in new employee onboarding, such as training on phones and various office procedures
- Open, sort, and deliver incoming mail and packages; coordinate outgoing mail and UPS/FedEx packages
- Assist in project specifications, reports, assembling project deliverables, and other miscellaneous project tasks
- Code and itemize receipts for Madison and Minnesota office credit card statements
- Coordinate maintenance service that may be required in the office
- Other relatable tasks that may be assigned
Administrative Assistant Requirements:
- Bachelor’s degree in business, communications, or related fields is preferred
- Minimum 3 years of relatable administrative and/or marketing experience
- Extensive knowledge with Microsoft Word, Excel, and PowerPoint; experience using Microsoft Teams is preferred
- Experience with the Adobe Suite, VantagePoint, and Salesforce is a plus
- A background in professional services consulting (engineering, architecture, construction, real estate development) would be considered a plus
- Strong communication skills, both written and verbal, along with the ability to thrive in a fast-paced environment
QPS Employment Group is a full-service staffing firm comprised of dedicated and passionate people with over 50 offices throughout the Midwest. We place great people with great companies in industrial, skilled trades, administrative, manufacturing, general labor and professional employment.
Why Work with QPS?
- Access to sought-after positions with leading employers
- Dedicated placement specialists who will guide you through every step of the job search process
- Over 30 years of staffing experience
Best of all, our services are 100% free to job seekers!
We are proud to be an equal opportunity employer.
madison@qpsemployment.com
IND035
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