Sr Administrative Assistant (5893)

Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong and communities are vibrant.

LSF is looking for a talented Senior Administrative Assistant who wants to make an impact in the lives of others.

Candidate must be fluent in both English and Spanish

Purpose & Impact:

The Senior Administrative Assistant will assist with the administration of the UAC program within assigned geographical area.  Serves as primary assistant to the Program Director. 

Essential Functions: 

• Assists with operation of programs to assure programs meet or exceed all licensing, quality assurance, fiscal, legal and contract requirements. 
• Assists with monitoring staff employment, orientation, assignment, supervision and training. Processes personnel hire packets for new employees, ensuring required background screening and e-verify are completed. 
• Acts as Time Administrator works with staff to submit accurate timecards and ensures approval deadlines are met. 
• Acts as Notary Public for the region.  
• Informs Program Director of any staff or client issues which may affect the delivery of quality services. 
• Represents the Program Director with involvement on local and state committees with interest in the Southwest Region. 
• Assists with programs to improve Policy and Procedures to maximize service delivery. 
• Maintains positive working relationships and facilitates communication with all areas supervised by the Executive 
• As assigned, provides reports of progress to Executive Director through fiscal and statistical data received from the Program Administrators. 
• Assists with the budget and grant preparation as assigned. 
• Serves as contact person in the Program Director’s absence. 
• Coordinates schedules for the Program Director through scheduling meetings, preparing agendas, preparing minutes of meetings and other duties as required. 
• May supervise clerical staff and volunteers as required. 
• Assists with agency outreach, education, and special events. 
• Performs other duties as assigned. 

Physical Requirements: 

Must be able to travel state-wide as required.  Must be able to meet assignments and deadlines.  Must be accessible to staff. 

Education: 

Bachelor’s degree preferred, may be waived in lieu of experience and training in office management.  

Experience: 

At least three years office operations experience preferred.  Operations, Social Service environment experience preferred. 

Skills: 

Ability to assist in balancing service delivery and business operations of program 

• Skills are required in personnel, fiscal management, training, organizing, and communication  
• Must be committed to personal development and training 
• Bilingual in English/Spanish highly preferred 

Principle Accountabilities: 

• Reports to Program Director for UAC. 
• Ability to communicate effectively both verbally and with 
• Adherence to legal, license and quality assurance standards and contract requirements. 
• Effective staff liaison. 
• Adherence to Agency policies in all areas of service delivery and personnel management. 
• Effective team player with all levels of Agency. 
• Accurate and timely submission of required statistical, personnel and fiscal reports. 
• Ability to use initiative to foster cost effective management of contracts. 

Amazing benefits package including:

• Medical, Dental and Vision
• Teledoc (24/7 online access to Doctors)
• Employee Assistance Program (EAP)
• Employer paid life insurance (1X salary)
• 13 paid holidays + 1 floating holiday
• Generous PTO policy (starting at 16 working days a year)
• 403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
• Tuition reimbursement

Lutheran Services Florida embraces diversity, equity and inclusion in all business practices. LSF is proud to be an equal opportunity employer.