#nowhiring
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong and communities are vibrant.
LSF is looking for a talented Senior Administrative Assistant who wants to make an impact in the lives of others.
Candidate must be fluent in both English and Spanish
Purpose & Impact:
The Senior Administrative Assistant will assist with the administration of the UAC program within assigned geographical area. Serves as primary assistant to the Program Director.
Essential Functions:
- Assists with operation of programs to assure programs meet or exceed all licensing, quality assurance, fiscal, legal and contract requirements.
- Assists with monitoring staff employment, orientation, assignment, supervision and training. Processes personnel hire packets for new employees, ensuring required background screening and e-verify are completed.
- Acts as Time Administrator works with staff to submit accurate timecards and ensures approval deadlines are met.
- Acts as Notary Public for the region.
- Informs Program Director of any staff or client issues which may affect the delivery of quality services.
- Represents the Program Director with involvement on local and state committees with interest in the Southwest Region.
- Assists with programs to improve Policy and Procedures to maximize service delivery.
- Maintains positive working relationships and facilitates communication with all areas supervised by the Executive
- As assigned, provides reports of progress to Executive Director through fiscal and statistical data received from the Program Administrators.
- Assists with the budget and grant preparation as assigned.
- Serves as contact person in the Program Director’s absence.
- Coordinates schedules for the Program Director through scheduling meetings, preparing agendas, preparing minutes of meetings and other duties as required.
- May supervise clerical staff and volunteers as required.
- Assists with agency outreach, education, and special events.
- Performs other duties as assigned.
Physical Requirements:
Must be able to travel state-wide as required. Must be able to meet assignments and deadlines. Must be accessible to staff.
Education:
Bachelor’s degree preferred, may be waived in lieu of experience and training in office management.
Experience:
At least three years office operations experience preferred. Operations, Social Service environment experience preferred.
Skills:
Ability to assist in balancing service delivery and business operations of program
- Skills are required in personnel, fiscal management, training, organizing, and communication
- Must be committed to personal development and training
- Bilingual in English/Spanish highly preferred
Principle Accountabilities:
- Reports to Program Director for UAC.
- Ability to communicate effectively both verbally and with
- Adherence to legal, license and quality assurance standards and contract requirements.
- Effective staff liaison.
- Adherence to Agency policies in all areas of service delivery and personnel management.
- Effective team player with all levels of Agency.
- Accurate and timely submission of required statistical, personnel and fiscal reports.
- Ability to use initiative to foster cost effective management of contracts.
Amazing benefits package including:
- Medical, Dental and Vision
- Teledoc (24/7 online access to Doctors)
- Employee Assistance Program (EAP)
- Employer paid life insurance (1X salary)
- 13 paid holidays + 1 floating holiday
- Generous PTO policy (starting at 16 working days a year)
- 403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
- Tuition reimbursement
Lutheran Services Florida embraces diversity, equity and inclusion in all business practices. LSF is proud to be an equal opportunity employer.