Administrator

Position: Administrator

Location: Belfast (Docks)

Client: Multi disciplined Industrial contractor who provide a diverse range of specialist  services. Working for both public and private sector customers.

Skills & Responsibilities:

We are looking for enthusiastic and hardworking individual that can work as part of a team and to provide admin support to the company.

Key Duties and responsibilities-

• Greeting and welcoming clients and visitors and directing them to the correct person in the organisation. 
• Ensure all visitors are recorded in the visitor book. 

• Answering the telephone promptly and transferring them to the relevant department.  
• Screen calls and deal with all general enquiries  
• Responding to emails in the Info inbox ensuring messages are accurately recorded and forwarded appropriately, filing emails. 

• Responsible for incoming and outgoing post and deliveries including taking items to the Post Office 

• Organising meeting rooms 
• Making bookings: Trains and making travel arrangements. Flights Hotels and other accommodation 
• Organise hotels and restaurants for York races on an annual basis if required.  
• Book tables at restaurants when requested. 
• Organise donations for charities. 
• Maintaining portals
• Creating and sending Dropbox links   

• Logging tenders and updating their status in Immortalis and the files 
• Printing and scanning various documents/files 

This list of duties is not exclusive or exhaustive and may be subject to change depending on the needs of the business. 

The ideal candidate will have experience in a similar role - Full training will be given. Excellent career prospects (potential to move into other areas of the business)