Executive Assistant

Executive Assistant / Administrator, £26,500 to £30,500 per annum + benefits. Based in Farnham

About us:

An award-winning company creating high-quality gardens and landscapes throughout Surrey, Hampshire and the South East are now seeking to appoint an Executive Assistant/Administrator to report to and work with, the Managing Director of this successful and growing business.

Working from a delightful home office in Farnham, the main duties assigned to the Executive Assistant / Administrator include:

• Associated administration for the many and varied garden and landscaping projects
• Assist site managers by creating and updating project schedules and communicate project updates
• Liaise with suppliers and sub contractors
• Maintain accurate job information sheets and assist with work logs and team rosters
• Administration of the relevant paperwork for projects in regards to site Health & Safety
• Provision of administrative and secretarial services to the MD, whilst ensuring the most efficient and accurate records are kept, and developing an in house CRM
• Answering calls, emails and responding to customer enquiries
• Purchasing, raising purchase orders and interface with outsourced bookkeeper/accountant
• Assist with the website management and promotion materials for potential clients
• Under the direction of our outsourced HR provider, keeping the relevant staff files and associated correspondence; assisting the MD with selection of new employees

Applicant requirements are:

• Proactive approach to the role, willing to suggest improvements and implement change
• Capable of managing a varied and diverse workload, changing daily in terms of priority and timescales
• Ability to maintain excellent paper audit trail, work within processes and confident enough to suggest changes to improve efficiency
• Excellent communication skills, verbal and written and comfortable with managing budgets
• Excellent computer skills, including MSOffice (Word, Excel, PowerPoint)
• Excellent time keeping, attention to detail and organisation skills
• A people person with a positive attitude, comfortable working in a smaller business whilst maintaining a professional manner at all times

Salary and benefits are:

Salary range (dependent upon experience) £26,500 to £30,500 per annum plus pension, parking on site. 30 days annual leave (22 days plus bank and statutory holidays).

** We may be able to offer flexibility with start and finish times – salary shown is for a standard 35 hour week; part-time applications will be considered (for those seeking part time hours, the salary will be apportioned to the number of hours); some flexibility upon the successful completion of a probationary period for hybrid working between the office and home working.