Facilities Coordinator

Robert Half is working for a well-established national charity who are seeking a proactive and organised Facilities Coordinator to join its central office team. This key role supports the effective running of their head office, regional offices, and supported housing services across the UK.

You will work closely with the Office Manager to ensure all properties are maintained to a high standard, coordinate facilities services, liaise with contractors, and provide administrative support that contributes to a safe, professional and efficient working environment.

This role is initially offered on a 6 month FTC, due to start ASAP, so we can only consider candidates who are immediately available.

Key Responsibilities

Facilities & Property Management

• Act as the main point of contact for property and facilities-related queries.
• Coordinate maintenance and repairs, ensuring issues are resolved promptly through approved contractors.
• Source quotes and schedule work for both planned and reactive property maintenance.
• Maintain an up-to-date property works database, recording progress, invoices and contractor details.
• Undertake routine checks across sites to ensure facilities standards are met.

Office & Resource Management

• Monitor office supplies and order equipment and materials as required, ensuring value for money.
• Maintain good working relationships with suppliers and service providers.
• Assist in ensuring compliance with health and safety policies within the office environment.

Meeting & Event Coordination

• Arrange meetings, book rooms, and coordinate catering and equipment as needed.
• Support with internal events and office-based activities to ensure they run smoothly.

Administrative Support

• Provide general administrative support to the wider office
• Handle incoming calls, manage post, welcome visitors, and respond to general enquiries.
• Maintain confidentiality and act with discretion at all times, particularly when dealing with information relating to staff or supported individuals.

About You

The successful candidate will have:

• Experience in a facilities, property or office coordination role.
• Excellent organisational and time management skills.
• Strong communication skills and the ability to work effectively with internal teams and external suppliers.
• Confidence in using Microsoft Office and maintaining digital records and databases.
• An understanding of confidentiality and GDPR, with a professional and discreet approach.

What We Offer

• £30-35k salary DOE

• A supportive and inclusive team environment.
• Opportunities for personal and professional development.
• The chance to contribute to a meaningful cause in a values-driven organisation.

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: gb/en/privacy-notice.