HR Assistant

??????Are you an experienced administrator who is immediately available for work? Are you looking for an opportunity to kickstart your career in HR at a multinational firm and learn from a large team of experienced professionals? 

A legal firm in Liverpool City Centre is on the lookout for an HR Assistant to start immediately, on a 3 month fixed term basis.

• Job role:  HR Assistant
• Employment type: 3 month Fixed Term Contract
• Hours:  Monday to Friday, 09:00 - 17:00 (35 hours per week)
• Team:   HR Operations
• Location: Liverpool City Centre

Introduction to the role:

Working as part of the HR Operations team, you will provide full HR administration support for approximately 1000 people including 185 partners and legal directors. As a HR Assistant you will be required to perform a number of regular and ad hoc tasks, whilst also being the main point of contact for employees in other areas of the business, ensuring the prompt resolution of queries and requests.

Introduction to the team:

As a HR Assistant, you will be part of a wider HR team that supports the firm in areas such as HR administration, employee relations, recruitment, learning and development, diversity and inclusion and reward. Led by the HR Director, the team is currently made up of 23 people, who strive to deliver a seamless service to all Partners and employees.

Key responsibilities:

• Being the first point of contact for all HR queries
• Preparing offers of employment and contracts for new starters and variations (i.e. changes in employment details) for existing employees
• Undertaking pre-employment checks as part of the new starter process and preparations for the new starter induction
• Full administration of the leaver process, to include inputting on the system, liaising with the leaver and the team and advising the firm accordingly
• Advising payroll of monthly changes, new starters and leavers and any deductions required from salary
• Accurate inputting of data on the HR system, such as new starters, leavers, variations, holidays, absence and appraisal information
• Working with colleagues to identify patterns of sickness and report to the HR Advisors/Managers regarding matters of concern
• Completing all maternity/paternity administration and acting as a point of contact for employees on parental leave
• Sending exit surveys and reporting the results to managers
• Involvement in recruitment activity such as placing adverts, setting up interviews and carrying out interviews with the recruiting manager
• Assisting with the induction process
• Assisting in the implementation and improvement of HR systems and procedures
• Producing regular and ad hoc reports from the HR system
• Arranging payment of invoices
• Covering administration work of colleagues in their absence
• Involvement in ad-hoc HR projects as required

What are we looking for:

• Previous experience of working in administration
• Competence in English, Maths and all Microsoft IT software
• Self-confident, assertive, organised and highly motivated
• A strong team player
• Ability to work well under pressure, prioritise, multi-task and ensure deadlines are met
• Proven experience of communicating effectively with a range of stakeholders
• Ability to operate in a busy environment
• Ability to use initiative, taking a proactive approach to working
• Ability to work with little supervision
• Aptitude to deal with people at all levels
• Excellent attention to detail and high accuracy
• Flexibility in approach