- Managing and coordinating the Board calendar and Board diaries
- Managing and coordinating the CEO/CFO calendar and diaries
- Supporting the Chair, CEO and CFO in managing Board and Shareholder Communications
- Attending Board meetings and typing up minutes for review
- Attending Senior Management Team meetings and typing up minutes for review by the CEO
- Attending all Board Committee Meetings and typing up minutes for review by the Company Secretary
- Assisting the CEO/CFO with PA and secretarial duties, this may involve attending off-site meetings to assist with the taking of minutes and meeting notes
- Managing the Company Secretary inbox, assisting with communications with shareholders
- Assisting Head of Legal with preparation and distribution of standard agreements and documents
- Organising Executive travel including international travel
- Liaising with other staff within the company and external companies and clients
- Preparing CEO/CFO expenses and submitting for approval
- Other duties as advised by the Board, CEO and CFO as required
- Experience in working as an Executive Assistant to C-level
- Excellent organisational skills and the ability to multitask
- Strong ability to prioritise your own workload and use your own initiative
- Excellent interpersonal skills
- Strong sense of diplomacy and discretion
- Knowledge of Microsoft, Word, Outlook, PowerPoint and Excel
- Mandarin speaking