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POST TITLE: Office Manager/PA
DEPARTMENT: Memoria Group
HOURS: Full-time (40 hours a week)
RESPONSIBLE TO: Deputy CEO
SALARY: 拢35,000 per annum
Job Purpose
To provide administrative support to the Deputy CEO with management of certain key functions for the business
Outline of Primary Duties
PA/EA Duties
路 Provide diary management support to the Deputy CEO of Memoria Ltd
路 Report writing / reviews
路 Support construction process for new crematoria and COLC.
路 Provide administrative support to all online memorial sales
路 Book venues, meetings and events
路 Provide administrative support to all Memoria board meetings including preparation and management of monthly board packs.
路 Take meeting minutes as required
路 Assist Deputy CEO with private engagements, personal shopping and medical appointments
路 Complete general research tasks both in industry and non-industry related tasks.
路 Organise travel support for all senior and relief managers.
路 Supporting our planning team with all administrative tasks to do with planning applications, legal challenges etc.
路 Support directors with the compiling of monthly expense claims.
Marketing Duties
路 Assist with the management of website content
路 Assist any change to marketing material - managing the sign off process
路 Work closely with Senior team to ensure that content is appropriate
Office Management Duties
路 Assist with the management of the Company fleet including:
o Insurance
o Servicing
o Fuel card allocation
o Tolls and charges
路 Ensure that the office has supplies for catering, cleaning etc
路 Manage any requirements for building maintenance
路 Manage off-site archiving process
路 Authorising invoices for cleaners, archiving
Key Competencies
路 High level of Word, Excel and systems experience
路 Good communication skills
路 Initiative and the ability to prioritise / manage own workload
路 Adaptability
路 Integrity, sensitivity and commitment
路 Attention to detail
